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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Keis & Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />DATE: June 23, 2017 <br /> <br />RE: Parks Master Plan Consulting Contract <br /> <br />Attached is the proposed Parks Master Plan Consulting contract with Short-Elliott-Hendrickson <br />(SEH). Staff made a number of changes to their initial draft and they were all accepted. The <br />contract document consists of the following: <br /> <br />• Supplemental Letter Agreement <br />• Master Agreement for Professional Services <br />• Exhibit A-1 to Supplemental Letter Agreement #1 <br />• Exhibit A-2 to Supplemental Letter Agreement #1 <br />• Exhibit A-3 to Supplemental Letter Agreement #1 <br /> <br />I believe we only need Exhibit A-2 because that deals with the “lump sum” payment. The other <br />two do not seem applicable to our arrangement. I put a call in to SEH regarding this issue, but I <br />have not heard back yet. <br /> <br />There are two items I want to draw your attention to. The first is the increase in the project cost <br />totaling $1,980. This increase was to provide individual interviews on park objectives and goals <br />the Council Members and members of the Parks & Recreation Commission. (This was requested <br />by the Council.) The second item is that this contract is only focusing on the Master Plan <br />component. It does not include the on-going services. However, I did add a provision that we <br />can add that component at their proposal rates up to including 30 days past the completion of the <br />Master Plan. The reasoning behind this provision is that it seems unlikely we will need “on- <br />going” services during the period we are working on the Master Plan and this will give us the <br />opportunity to gauge our satisfaction with their services. <br /> <br />Subject to resolution of the Exhibit question noted above, staff recommends approval of the <br />Parks Master Plan contract with SEH.