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10062 Flanders Court NE – Blaine, MN 55449 – Ph: (763) 780-0450 Fax (763) 780-0452 <br /> <br />Memo-070717-CC (Lighting Pre-award).doc <br /> <br /> <br />Memo <br /> <br />TO: Honorable Mayor and City Council Members <br /> <br />FROM: Lee Elfering, City Engineer <br /> <br />DATE: July 7, 2017 <br /> <br />RE: Fire Hall & City Hall Lighting <br /> <br /> <br />As authorized by the City Council, we are currently obtaining bids for the installation of <br />parking lot lights at the new Fire Hall and also obtaining pricing for both the option of <br />retrofitting and replacement of the lights at the City Hall parking lot. Contractors were <br />given until the end of the day Friday, July 7, 2017 to submit bids and at the time of this <br />memo 2 bids had been received. <br /> <br />Based on the bids received it appears the construction cost for the lighting will be close <br />to the following: <br /> <br />New LED lighting at the Fire Hall $40,000.00 <br />Retrofitted LED fixtures at City Hall $14,000.00 <br />New LED lighting at City Hall $32,000.00. <br /> <br />The City’s 2017 budget included $245,000 for the expansion of the new Fire Hall parking <br />lot and some concrete repairs. The parking lot expansion (excluding lighting, irrigation, <br />and landscaping) was included and awarded as part of the City’s 2017 Street <br />Improvements bid for $143,000.00. The lighting costs for the Fire Hall are higher than <br />originally anticipated. However more lights were necessary based on the photo metric <br />design and the bids received to date appear to be competitive due to their close <br />proximity. Assuming standard City overhead on the lighting price listed and the parking <br />lot improvement number already approved there would be approximately $16,000.00 <br />remaining for the irrigation and landscaping work for the project to remain at budget. <br /> <br />The improvement of the parking lot lighting at the City Hall lot was not included in the <br />original 2017 budget. However, staff felt it may be a good time to switch the lights to <br />more efficient LED fixtures at this point, due to the lighting work that is necessary at the <br />new Fire Hal.. <br /> <br />We will be providing an addition to the agenda with a summary of the lighting bids <br />received and general thoughts as to the competitiveness of the bids. If you have any <br />questions please call me at (763) 780-0450 extension 3.