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Additional Information <br /> <br />Definitions <br />Masters: static information and data, based on a single individual or entity. An example of a Master file is Customer, Employee or Vendor contact <br />information. <br />History: Information that is updated or added on a regular basis that is tied to a Master File. An example of History includes Checks, Billings or <br />Receipts. <br /> <br />Client Requirements <br />Client must perform all data extraction from their legacy system and populate then current Standard Templates. Standard Templates and field <br />listings are available for review by client upon request. <br />Client must validate the accuracy of data. Data in legacy system which is incorrect or does not balance will need to be altered by Client, or <br />incorrect results will be carried through to new system. <br />Client must provide data according to the schedule mutually agreed upon with Project Manager, or project may incur changes to schedule or <br />additional fees. Client must provide field descriptions and/or definitions for data that is being extracted from the legacy system. <br />Client is responsible for travel costs in accordance with Vendor’s customer travel policy. <br /> <br />Vendor Requirements <br />Vendor will provide the base for the Accela Finance & Administration application. The base for the Finance & Administration application includes <br />System Setup, General Ledger Shell, Cash Receipts Shell, and Clearing House. The base is included in all purchases. <br />Vendor will evaluate data provided from client to ensure that all required fields have been populated, that the formats provided meet the <br />necessary criteria, and the limitations of field ranges. <br />Vendor will provide consulting services to assist client in analyzing whether data inputs meet criteria specified, and assist in testing to validate <br />inputs are converted correctly to the Vendor System. <br />Vendor will provide a secure method for electronic data transmission. <br />Vendor will ensure that all data provided in finalized templates are converted correctly into the corresponding fields or tables within the <br />applications. <br />Once Client has offered final approval of data sets, Vendor will provide three (3) data conversions into the Live UB System and one (1) data <br />conversion into the Live system for all other Applicable as specified on table above. <br /> <br />Limitations of Conversions Services <br />Unless otherwise specified and agreed to, Vendor will not consult on or assist in the removal of data from Client legacy system. <br />Vendor cannot convert data from a legacy system which is not available in a corresponding field. <br />Vendor cannot convert data into fields which exceed the maximum database field limitations. <br />The services listed above do not include consulting or data manipulation for the purpose of supplying the Client with information the Client didn’t <br />previously have access to. <br />Data requested to be converted after agreed to live conversion will be considered out of scope, and will require a change order, and be subject to <br />additional fees. <br />All current templates and field listings are available on the Vendor website, and included herein by reference. <br />Page 5 of 5