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> previously mentioned, the City contracts with Steve Grittman for <br />> planning services. He has started his preliminary review of the <br />> documents. The reason for this email is to inform you that he has <br />> determined that a Variance request will also be needed for this site <br />> because the 26 off-street parking spaces shown does not meet the <br />> minimum required. His initial evaluation would put the site at <br />> requiring 35-40 parking spaces. We have updated the hearing notice <br />> for this application to reflect an Architectural Review and a Variance <br />> Request for parking. <br />> <br />> With the application, we have collected the $500 deposit for the <br />> Architectural Review. However, with the Variance request we would <br />> have typically required another $500 deposit (total $1,000 deposit). <br />> Those deposit amounts are reflective of what an average planning case <br />> would cost for review. With the Variance, the $500 deposit received <br />> will likely not be enough to cover the costs of the planning review. <br />> The City can continue to process this review with the $500 deposit <br />> because of the signed cost agreement which states - <br />> <br />> · The Applicant agrees to deposit with the City the amount <br />> of at the time of filing of the application. This amount shall be <br />> held by the City in escrow and applied to pay the above-described <br />> expenses as the same are billed to the City. In the event the amount <br />> deposited exceeds the costs incurred, the balance shall be remitted to <br />> the Applicant. In the event the costs described above exceed the <br />> amount of the escrow account, the Applicant shall reimburse the City <br />> within 30 days of receipt of an invoice for the amount owing. If the <br />> City is not so reimbursed, the City will take whatever steps necessary <br />> to recover the amount due. The Applicant has the right to review said <br />> costs. Upon mutual agreement between the Applicant and the City, the <br />> amount owing may be adjusted. <br />> <br />> It is very likely that additional charges will be billed for costs <br />> associated with this review and we wanted to make you aware of that <br />> right away. I would appreciate confirmation immediately that you <br />> understand this change in the Hearing Notice and fees associated with <br />> this review. If you do not agree with Steve's determination and do <br />> not wish to proceed with the review based on those costs, please let <br />> me know. If you are okay with us continuing to review this planning <br />> case, Mr. Grittman has requested additional information on how many <br />> employees you will have and any documentation you may have to support <br />> why 26 spaces would be sufficient for this site. It would be helpful <br />> to him to have this information by Monday, December 4th so he can <br />> better review the parking and add that information to his staff <br />> report. <br />> <br />> Please let me know if you have any additional questions. We will not <br />> proceed any further with processing this planning case until I hear <br />> confirmation back from you. Thank you! <br />> <br />> Sincerely, <br />> <br />> Jessica Jagoe <br />> <br />> Associate Planner/Code Enforcement <br />> <br />> 651-766-4046