01-04-2018 Parks & Rec Commission Minutes

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MINUTES PARKS & RECREATION COMMISSION January 4, 2018 Schletty made a motion to approve the minutes from the December meeting. Horwath seconded the motion. The motion passed 6 – 0. The Community Services Manager reported the Commission needed to review the draft goals and vision statement for the Parks Master Plan. Schletty asked if any changes were made. The Community Services Manager stated there were a few grammar changes, but no substantial changes were made. Chu asked what the next step was, once the vision statement and goals were adopted. The Community Services Manager explained the Commission has a scheduled workshop to review the draft plan on January 11th from 5:30 – 7:30. He stated the open house was scheduled for January 25th. Chair Miller made a motion to approve the vision statement and goals. Horwath seconded the motion. The motion was unanimously approved. The Community Services Manager reported Chair Miller, Darling, and Sullivan’s terms had ended on December 31, 2017, and Chair Miller and Darling were eligible for renewal and both agreed to another three year term. Abruzzese began her three year term, as Sullivan reached the maximum continuous number of terms. The Community Services Manager reported staff were proposing park shelter rental rate changes to better serve the needs of Little Canada residents. He explained the City had three shelter locations that can be rented including Spooner Park Upper Shelter, Spooner Park Lower Shelter, and the Pioneer Park Shelter on the Desoto Street Side. The Community Services Manager explained since 2015 rentals have been approximately 42% to residents and 58% to non-residents. He noted the fee structure changed in 2016 to increase rates slightly, and include a separate damage deposit for residents and non-residents. The Community Services Manager stated it is relatively easy for non-residents to claim they are a resident, and the damage deposit should be equal regardless of residency. He stated many rentals in 2017 had violated rental rules, gone over shelter capacity, and left large amounts of trash. The Community Services Manager stated this had resulted in additional staff time and costs, which were sometimes greater than the damage deposit. He explained the proposed changes would allow residents to register between January 2 and March 31. The Community Services Manager noted non- residents could register beginning April 1, and residents could register after the priority deadline. He reported the proposed changes would increase the damage deposit to $250 for residents and non-residents. In addition, the Community Services Manager stated renters would receive MINUTES VISION STATEMENT AND GOALS COMMISSION APPOINTMENTS PROPOSED PARK SHELTER RENTALS