02-01-2018 Parks & Rec Commission Minutes

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MINUTES PARKS & RECREATION COMMISSION February 1, 2018 questions, but was almost ready to present a draft plan. The City Administrator stated in his email that he wanted the Commission and the Council to discuss the plan further. He felt there hadn’t been enough time to discuss all of the topics, and wanted the Commission to have more input on the Pioneer Park Concept Plan. The City Administrator proposed having at least three additional meetings with SEH. He explained the first would be a two hour meeting to prioritize trail recommendations and discuss the Pioneer and Spooner Park Concept Plans with the Commission. Then a second joint meeting with the City Council and the Commission to have an open discussion. At a third meeting SEH would present the draft plan to the Commission. The City Administrator stated there would be an additional fee of $1200 per meeting for the additional meetings. He asked the Commission recommend the City Council amend the scope of services with SEH to include these additional meetings. The City Administrator suggested scheduling these meetings on their own night so they would not conflict with a Parks and Recreation Commission meeting. Chair Miller stated he would like to see information about each of the parks in the plan, not just Spooner Park and Pioneer Park. He explained having a page of information and some ideas for future improvement, like in the 2009 plan, would be beneficial. Ray agreed the meetings were necessary. Chair Miller suggested the meeting have a strict agenda so the topics at the bottom of the list weren’t forgotten. The City Administrator stated the end time should also be more flexible. He stated these additional meetings would give the Plan an implementation strategy. The City Administrator explained the Commission should make sure the plan meets their desires. Chair Miller agreed the plan was a very important tool that would be used to guide the Commission over the next 20 years. Darling suggested the Commission be conscious of the time and keep the discussion on track throughout the meeting. Rose stated a specific agenda and expected outcomes would help keep the Commission on track. Horwath made a motion to amend the work scope of the Parks Master Plan with SEH to add additional meetings at $1200 per meeting to further discuss and finalize the plan. Darling seconded the motion. The motion was unanimously approved. The Commission decided February 15 would be the best day for the first meeting. Darling reported the Open House for the Parks Master Plan was very well attended and she was pleased with the public input that was received from the Community. The City Administrator stated the public engagement surrounding the Parks Plan and the Comprehensive Plan had brought great response, and he was looking forward to the community survey which would take place later this year.