02-12-2018 Special Council Minutes (Imp. Hearing)

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MINUTES CITY COUNCIL SPECIAL MEETING FEBRUARY 12, 2018 The Engineer then reviewed the construction process in detail. The Engineer then reported that there will be inconveniences and times that driveway access is restricted due to construction activities. However, emergency vehicle access will be maintained at all times. Mail and garbage service will be maintained. Since this is a full reconstruction, the contractor will likely install temporary boxes just outside of the project area for use by the Post Office. The Engineer reported that property owners will be kept informed of timing of construction activities that will restrict access. He also noted that there will be an on-site inspector available to address property owner concerns. He noted that the Code allows construction work hours from 7 a.m. to 10 p.m. on weekdays and 9 a.m. to 9 p.m. on Saturdays. The Engineer reviewed the anticipated project timeline. The Engineer reported on project funding, noting that sanitary sewer, water main and storm sewer repair costs are not assessed. A portion of the street costs will be funded through special assessments to benefitting property owners. The Engineer then explained the special assessment process in detail, which is based on the City's Assessment Policy that has been in place since 1995. The Engineer noted that most residential properties will be assessed $8,961.89 for one unit, except for the property at 2828 Condit which has an agreement from 1978 stating that no assessments would occur. He explained that there are not a lot of properties on these streets to split the costs. Resident questioned why the street needed to be reconstructed instead of cheaper options. The City Engineer stated that the road was constructed in the 1970's, and he did borings and found inconsistencies in the thickness of the gravel under the bituminous, ranging from two inches to four inches. He explained that in order to have a street last 25 years, it must have a larger minimum thickness and be consistent on the whole road. Staff indicated they would review the application of the assessment policy for this street to see if some additional credit could be provided given some storm sewer and bituminous curb & gutter already existed. Keis asked if everyone was in support of proceeding with the improvement project. No one in attendance stated they were not in support for the project. Upon motion by Keis, seconded by McGraw, the public hearing was closed.