02-12-2018 Special Council Minutes (Imp. Hearing)

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MINUTES CITY COUNCIL SPECIAL MEETING FEBRUARY 12, 2018 awarded, construction commences and typically after substantial completion of the project, an assessment hearing is held. The City Engineer then explained the assessment hearing process. At that hearing, which is typically in October, property owners have the opportunity to voice opinions on the proposed assessments. The Council would act on any objections received and then approve the assessments. The assessment amounts can be paid within 30 days with no interest charged, otherwise they will be assessed to property taxes for a period of 10 years with an interest rate of approximately 4.5%, depending on the bond rates. Interest accrues from the date the assessments are adopted for those certified to property taxes. The assessments can be paid off at any time. The City Engineer provided information about the condition of Park View Court that resulted in the proposed improvement. He stated that he is proposing the street be improved by mill & overlay with curb replacement. The City Engineer then reviewed the construction process in detail. He noted that the City installs paving in two lifts, and the second lifts will be completed the next year in order to ensure that any settling after winter is addressed prior to installing the last lift. The Engineer then reported that there will be times that driveway access is restricted due to construction activities. However, emergency vehicle access will be maintained at all times. Mail and garbage service will be maintained. Mail service is typically moved to a temporary box outside the project area if the Post Master requests. The Engineer reported that property owners will be kept informed of timing of construction activities that will restrict access. He also noted that there will be an on-site inspector available to address property owner concerns. He noted that the Code allows construction work hours from 7 a.m. to 10 p.m. on weekdays and 9 a.m. to 9 p.m. on Saturdays. The Engineer reviewed the anticipated project timeline. The City Engineer reported on project funding, noting that sanitary sewer, water main and storm sewer repair costs would not be assessed. 50% of the street costs will be funded through special assessments to benefitting property owners. The Engineer then explained the special assessment process in detail which is based on the City's Assessment Policy that has been in place since 1995. The Engineer noted that all of the properties in the townhome association will be assessed $1,909.09 for one unit. This is consistent with how the assessments for Jackson were divided. Keis asked if anyone was not in support of proceeding with the improvement project. No one in attendance commented. ►l