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MINUTES <br />CITY COUNCIL <br />MARCH 14, 2018 <br />VETERAN'S The City Administrator stated that now that Veteran's Memorial Park is <br />DONATION officially a city park, Staff has drafted a policy on what to do with the <br />POLICY remaining fund balance, and any future dollars that may come in via <br />paver, bench, or general donations. He explained that the policy is a <br />guideline for Staff to follow and provide donation information to the <br />public. He explained that the City will create a separate fiend that would <br />only be used for repairs, park enhancements or park programming geared <br />toward Veterans. Any expenditure would need approval from the Parks & <br />Recreation Commission. He explained the money would not be used for <br />on-going maintenance. He stated that the City will not be actively <br />soliciting fiends. He noted that the Parks and Recreation Commission <br />recommends the City Council adopt this policy. <br />McGraw stated that he would like to include language that includes <br />Commission members not soliciting for funds. Montour suggested that <br />number 2 under Solicitation of Donations should read as city staff, City <br />Council and Commissioners. <br />Montour introduced the following resolution and moved its adoption: <br />RESOLUTIONNO. 2018-3-50—APPROVING THE VETERAN'S <br />DONATION POLICY WITH THE SUGGESTED AMENDMENT <br />The foregoing resolution was duly seconded by McGraw. <br />Ayes (5). <br />Nays (0). Resolution declared adopted. <br />AMEND MNDOT The City Administrator explained that the Minnesota Legislature had <br />CONTRACT allocated $1,250,000 to create Quiet Zones at the City's six at -grade <br />REGARDING railroad crossings. He stated that initially, the City was expecting to have <br />QUIET ZONES out-of-pocket costs between $100,000 and $130,000. He reported that the <br />grant agreement with MNDOT was set up with a match requirement <br />because the estimated project costs were exceeding the funds allocated. <br />He explained that the final costs were under the $1,250,000 allocated, so <br />staff requested that MNDOT revise the agreement given the initial <br />legislative intent was to enable the City to use more State funds and less <br />City resources. The City Administrator stated that MNDOT has agreed to <br />revise the agreement to remove the snatch requirement, which means that <br />the City will only have spent $20,976.53 in out-of-pocket charges to <br />establish the Quiet Zone. <br />McGraw introduced the following resolution and moved its adoption: <br />0J <br />