05-23-2018 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MAY 23, 2018 PROPOSED The City Clerk stated that staff is proposing changes to the personnel policy. PERSONNEL She explained that currently the City provides a self-funded and self - POLICY administered short term disability plan, but this plan has been used more AMENDMENTS: than was anticipated and has been time consuming and challenging for staff SHORT TERM to administer. As a result, staff is proposing a change to a City -paid short DISABILITY, PTO term disability plan through Unum, who also provides the City's long term & disability plan. The main change would be the starting day for benefits MISCELLANEOUS would change from day 15 to day 30. The City Clerk explained that the reason for choosing a day 30 start is the policy cost is much lower than for a day 15 start. She stated that due to the proposed longer time before short term disability benefits would start, staff is also proposing to increase the maximum number of accrual days from 30 to 45. She explained that since an employee would need to get to day 30 before short term disability benefits start, they would need to be able to accrue more days. The City Clerk stated that another proposed change is to allow employees to cash out up to five days of banked PTO that would be over the maximum accrual amount at the end of the year rather than losing the time or taking the time off. She reported that the last personnel policy changes are housekeeping items like updated position titles and correcting reference numbers. Keis asked how much this would cost. The City Administrator stated about $1,600 per year for the short term disability policy. Keis asked how much the cost for the PTO conversion would be. The City Administrator stated that people are not losing the PTO so we are paying them as time off. Fischer stated that due to the amount of information presented, he is not prepared to deal with the insurance aspect of this right now, and he would prefer to have all of the Council members involved in the decision. Montour introduced the following resolution and moved its adoption: RESOL UTION NO. 2018-5-113 — APPROVE TABLING THE PERSONNEL POLICYAMENOMENTS UNTIL THE JUNE 6, 2018 COUNCIL MEETING The foregoing resolution was duly seconded by Keis. Ayes (3). Nays (0). Resolution adopted. AMEND The City Administrator explained that this resolution was initially approved RESOLUTION at the April 25, 2018 Council meeting and stated that the loan would be 2018-4-83 FOR THE $600,000. He stated that the loan amount has since been reduced to INTERFUND LOAN $450,000, so the resolution should be amended to reflect the lower amount. IN CONNECTION WITH SUITE 9 LIVING LITTLE CANADA