11-28-2018 Council Packet - Laserfiche WebLink

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Non-exempt employees must complete a PTO leave request slip for all regularly scheduled hours that the employee does not work, unless the employee’s supervisor has given prior written approval for the employee to work those hours on a different day or days within the same pay period. Exempt employees must complete a PTO leave request slip for any time needed to account for a 40-hour work week and/or if an exempt employee works less than 4 hours during the normal business hours of 8:00 a.m. to 4:30 p.m., Monday through Friday. Exempt staff cannot create schedules outside of normal business hours without the consent of their supervisor and the City Administrator. Exempt employees have some occasional flexibility to work less than eight (8) hours in a day, but not less than four (4) without using PTO to account for their time away providing that they work no less than 40 hours in any given week. PTO may consist of the following two forms: 1.Planned leave which is scheduled in advance with departmental approval. 2.Unplanned leave requires the employee to notify their supervisor within one-half hour of the beginning of the employee’s scheduled work day. In situations where the use of unplanned leave would jeopardize the operations of a department, the supervisor must approve unplanned leave. Unplanned leave is intended for unexpected use such as illness or emergencies. If unplanned absences show a pattern suggesting abuse, the supervisor will proceed with progressive discipline. Good attendance is an essential job function for all employees. If unplanned absences are determined to be excessive or in excess of three consecutive days, a doctor’s notice may be required. The doctor’s notice shall state the nature and duration of the employee’s illness or injury and verify that the employee is unable to perform the duties and responsibilities of the position. A statement attesting to the employee’s ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. Use of Deferred Sick Leave Hours Prior to the City’s current system of PTO, the City had vacation and sick leave. In 2014 the City converted to PTO. Employees hired prior to 1/1/2014 may have sick leave hours from the previous system, and these will now be considered a deferred sick leave bank. These deferred sick leave banks may be used in the following manner: 1.Illness or emergency: When an employee is unable to perform work duties for a period of five (5) consecutive days or more in the case of personal illness, physical incapacity, or medical treatments of an employee or with the demonstrated need of the employee’s