11-28-2018 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of City Council FROM: Chris Heineman, City Administrator DATE: November 28, 2018 RE: NSAC Professional & Technical Services Agreement The North Suburban Communications Commission (CTV North Suburbs) hired a new Executive Director and has proposed some changes to the annual service contract for each of its contract communities. Due to a 40% funding cut related to the Comcast PEG grant, CTV has had to reorganize in order to better serve their partner cities. These changes include instituting a new security policy that states only CTV employees will be permitted to cablecast. For many years, the City of Little Canada has employed part-time staff for approximately 25-35 hours per pay period to record, edit, produce, and cable cast various meetings and events for the City. These employees provide a valued service to the community, and have also assisted with other public communication and infrastructure projects. Additional changes include a new service called the Neighborhood Network program. If Little Canada chooses to participate, CTV will produce at least 2 productions per year related to Little Canada which will be cable casted, webcasted, and archived for city use. This program replaces the previous hourly allotment that each member city received. Executive Director Dana Healy will be in attendance at the workshop to address any questions you may have and provide more information on this program. I have reviewed the proposed Service Agreement, and contracting with CTV for municipal production services would be a substantial savings for the City of Little Canada. Little Canada currently budgets approximately $30,000 for part-time employee costs, and the CTV proposal is up to 132 hours of production @ $4,224 per year. CTV is also offering a discount of 40% on Municipal Production Services for new clients, resulting in a total cost of $2,534 for 2019. Since this is such a dramatic cost difference, I would like get additional feedback from the City Council on how to proceed.