02-13-2019 Council Packet - Laserfiche WebLink

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TO: Mayor Keis and Members of the City Council FROM: Joel Hanson DATE: December 19, 2018 RE: Phone Reimbursement During my performance review conducted in December of 2013, the Council directed me to obtain a cell phone and plan capable of text messaging. (I did not text with my personal cell phone at that time and the City was not reimbursing me for any phone costs.) I was told the City would pay the costs for my phone, but we never formalized that arrangement (that is on me). I have prepared the attached spreadsheet that has two options for your consideration. The first is based on my costs at the time I upgraded my phone. They are lower than my actual costs due to plan design involving the number of users and data allowances. The plan I purchased was a 10GB Data allowance given it provided the best overall value. However, I did not need that high of an allowance solely for my city usage. Therefore, I based the price on a 2GB option. That would have cost $65 a month for my service only. I also included the cost of the phone I purchased at that time. I purchased a used phone off E-Bay to lessen the cost). In 2016, I purchased a new phone because the first phone was failing. That phone cost $694.99 but I did receive a $250 rebate that I gave to Lisa (for use at Sam’s Club) based on the assumption the City would be reimbursing me for the phone. Instead, I revised the numbers in the spreadsheet starting in November of 2016 to reflect the added costs of financing (in this way, the City is not paying the full cost). However, I did add the recovery of the $250 phone purchase rebate I gave to Lisa. The second option is based on the arrangement I (and other employees) have at South St. Paul. In this case, I receive a flat $75 a month to cover all costs. I used both options for comparative purposes. Given the SSP option is less cost to Little Canada, I would be more than willing to accept that amount as reimbursement (again including the recovery of the $250 rebate) for a total due of $4,075.00 (versus costs of $4,226.37). Thank you for considering these options. Please let me know if you have comments or questions. cc: Sharon Provos, Finance Director