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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Keis and Members of City Council <br /> FROM: Bill Dircks, Public Works Director <br /> <br />DATE: February 7, 2019 <br /> <br />RE: Cell Phone Policy <br /> <br />ACTION TO BE CONSIDERED: <br />Updating the City’s Cell Phone Policy to reflect the changes in technology and pricing since the <br />original policy was adopted along with adding new language regarding applicable employees, personal <br />phones eligible for reimbursement, and security. <br />BACKGROUND: <br />The City first adopted a cell phone policy in 2012. In the six-plus years since then cell phone <br />technology has changed dramatically. The original plan discussed phone features as extras that are <br />standard features on phones now for no additional cost. The language regarding these features has <br />been stricken. Also, the language regarding who is eligible to use a City-issued phone or use their own <br />phone and get a reimbursement was updated with language from the City of White Bear Lake’s policy. <br />The payment and reimbursement portion of the old policy was complicated and has been changed to <br />include simple dollar amounts instead. Employees wishing to use a City-issued phone for personal use <br />will pay $15 per month and employees using their own phone for City-related business are reimbursed <br />$30 per month. Basically, employees wishing to use the phone for personal use are paying for one- <br />third of the monthly cost of the City’s plan and employees being reimbursed are receiving the <br />equivalent treatment. <br />A section on security was added to reflect the fact that most of the phones are synced with the City <br />network through e-mail. Therefore, phones need to be passcode protected and reported lost <br />immediately. <br />Language was also added regarding the replacement of City-issued phones. They can only be replaced <br />according to the terms of the contract and the City will pay for any available phone up to $250. The <br />employee would be responsible for any amount over the $250. <br />STAFF RECOMMENDATION: <br />Staff recommends approving the updated cell phone policy as presented. <br />