01-24-2019 Special Council Minutes (2019 Imp. Hearings)

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MINUTES CITY COUNCIL SPECIAL MEETING JANUARY 24, 2019 is a problem in this area since it is so flat, and there is also a sidewalk proposed for one side. The City Engineer explained the City's street improvement planning process. He explained that after the streets that need work are determined, the process begins with neighborhood informational meetings and progresses on to the public hearing to consider ordering of the improvement, which is this evening's hearing. Once bids are received and awarded, construction starts, and typically after substantial completion of the project, an assessment hearing is held. A resident stated that she is on the corner of County Road D and Greenbrier and water runs from the backyards of Greenbrier residents into her yard and into the ditch along County Road D. She is concerned that if the ditches are filled in, her yard will flood. The City Engineer explained a lot of that water will run all the way to County Road D and get directed into the storm drain, but an inlet will be installed where the road cannot be lowered enough to capture water from the backyard swales. The Engineer then explained the assessment hearing process. At that hearing, which is typically in October, property owners have the opportunity to voice opinions on the proposed assessments. The Council would act on any objections received and then approve the assessments. The assessment amounts can be paid within 30 days with no interest charged; otherwise they will be assessed to property taxes for a period of 10 years with an interest rate that depends on the bond rates. Interest would then accrue from the date the assessment was approved. The assessments can be paid off at any time. The County Road D street project is proposed to consist of a full reconstruction to an urban design. The City Engineer explained that they will also inspect water main valves. He then reviewed the construction process in detail. The Engineer then reported that there will be times that driveway access is restricted due to construction activities. However, emergency vehicle access will be maintained at all times. Mail and garbage service will be maintained. Mail service is typically moved to a temporary box outside the project area if the Post Master requests. The Engineer reported that property owners will be kept informed of timing of construction activities that will restrict access. He also noted that there will be an on-site inspector available to address property owner concerns. He noted that the City Code allows construction work hours from 7 a.m. to 10 p.m. on weekdays and 9 a.m. to 9 p.m. on Saturdays. The City Engineer reported on project funding, noting that sanitary sewer, water main and storm sewer repair costs would not be assessed. He 2