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RELEVANT LINKS: <br />League of Minnesota Cities Handbook for Minnesota Cities 10/15/2018 <br />Expenditures, Purchasing, and Contracts Chapter 22 | Page 8 <br /> “I declare under the penalties of perjury that to the best of my information <br />and belief the items of this payroll are correct.” <br /> ___________________________ <br /> Signature <br /> ___________________________ <br /> Date <br /> When the city pays the wages, the employee also must sign a declaration <br />that substantially follows the below form: <br />Minn. Stat. § 412.271, subd. <br />2. “I declare under the penalties of perjury that I have received the wages <br />stated on this payroll opposite my name and have done the work for which <br />the wages were paid.” <br /> ___________________________ <br />Signature <br /> ___________________________ <br />Date <br /> This declaration may be made a part of the payroll. <br />Minn. Stat. § 412.271, subd. <br />2(c). Notwithstanding the procedures described above, a city may choose to use <br />an electronic time recording system if the city council adopts policies to <br />ensure the accuracy and reliability of the timekeeping and payroll <br />methods. <br /> C. Audits and allowances <br />Minn. Stat. § 412.271, subd. <br />3. <br /> <br /> <br /> <br /> <br />Minn. Stat. § 412.201. <br /> <br /> <br /> <br />Minn. Stat. § 412.141. <br />In most cases, a city official or employee cannot issue an order for <br />disbursement of city funds until the council has audited and allowed the <br />claim. The council passes a motion or resolution for the approval of <br />claims. The clerk then must endorse each claim with the word <br />“disallowed”, if the council did not approve it, or “allowed in the sum of <br />$_____”, if the council approved all or part of it. In the case of a claim the <br />council approved in part, the clerk must specify the items rejected by the <br />council. An order then is drawn by the mayor and clerk upon the treasurer. <br />Office of the State Auditor, <br />Approval of Claims, Jan. <br />2015. <br /> <br />Office of the State Auditor, <br />Statement of Position: <br />Meeting Minutes, Jan. 2014. <br />While each member of the council does not need to sign the claims to <br />show approval, the state auditor has suggested that all the members of the <br />council fully review each claim for appropriateness and accuracy. It also is <br />important for the meeting minutes to identify the claims approved and how <br />each member voted.