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04-10-2019 Council Packet
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04-10-2019 Council Packet
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<br />145 University Ave. West www.lmc.org 10/15/2018 <br />Saint Paul, MN 55103-2044 (651) 281-1200 or (800) 925-1122 © 2018 All Rights Reserved <br />This material is provided as general information and is not a substitute for legal advice. Consult your attorney for advice concerning specific situations. <br /> <br /> <br />HANDBOOK FOR MINNESOTA CITIES <br />Chapter 22 <br /> <br />Expenditures, Purchasing, and <br />Contracts <br /> <br />TABLE OF CONTENTS <br />I. Expenditures ..................................................................................................................................................4 <br />A. Legal expenditures ........................................................................................................................................ 4 <br />B. Invalid expenditures ...................................................................................................................................... 5 <br />C. Limitation on city expenditures ..................................................................................................................... 5 <br />II. Procedure for paying claims ..........................................................................................................................6 <br />A. Filing a declaration of claim .......................................................................................................................... 7 <br />B. Payroll ........................................................................................................................................................... 7 <br />C. Audits and allowances ................................................................................................................................... 8 <br />D. Issuance of order ........................................................................................................................................... 9 <br />E. Prompt payment .......................................................................................................................................... 10 <br />F. Immediate payment of claims ..................................................................................................................... 11 <br />G. Independent boards and commissions ......................................................................................................... 11 <br />H. Account book entry ..................................................................................................................................... 11 <br />I. Limits on issuing checks ............................................................................................................................. 12 <br />J. Duplicate checks .......................................................................................................................................... 12 <br />K. Petty cash (imprest funds) ........................................................................................................................... 12 <br />L. Judgments .................................................................................................................................................... 13 <br />M. Home rule charter cities............................................................................................................................... 13 <br />III. Purchasing ...................................................................................................................................................13 <br />A. General purchasing ...................................................................................................................................... 13 <br />B. Making purchases ........................................................................................................................................ 17 <br />IV. Disposing of city property and equipment ..................................................................................................18 <br />A. Salvage operations ....................................................................................................................................... 18 <br />B. Restricted sales ............................................................................................................................................ 19 <br />C. Sales to other government agencies ............................................................................................................ 19 <br />D. Electronic sales of surplus supplies, material, and equipment .................................................................... 19
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