03-25-2020 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MARCH 25, 2020 Fischer introduced the following resolution and moved its adoption: RESOL UTION NO. 2020-3-42 —APPROVE GREENBRIER STREET IMPROVEMENT PROJECT NO. 2019-02 PLANS & SPECIFICATIONS & AUTHORIZE ADVERTISING FOR BIDS The foregoing resolution was duly seconded by McGraw. Roll Call Vote: Keis/Torkelson/Fischer/Montour/McGraw Ayes (5). Nays (0). Resolution declared adopted. METRO-INET JOINT The City Administrator explained that the City of Little Canada has POWERS partnered with the City of Roseville for IT services through Metro-INET AGREEMENT for fifteen years. He noted that Metro-INET currently provides IT services DISCUSSION to 43 local government entities across the metro and it includes everything from computers and phone networks to servers and software. He stated that a major benefit of this membership is the cost savings as this network would be difficult to manage or afford on our own. The City Administrator explained that recent personnel changes at the City of Roseville have caused the city and the Metro-INET entities to take a hard look at the long-term success of the operation. He stated that considering how vital IT services are to the operation of each entity, this led to a discussion about the possibility of creating a Joint Powers Agreement (JPA) managed by a Board of Directors with all of the entities represented. He explained that city staff is very supportive of continuing with the Metro-INET operation. He stated that the Council could choose to leave Metro-INET, but it would come at a significant cost and staff is confident that we are currently getting the best deal possible for taxpayers. The City Administrator explained that the Metro-INET users were looking for feedback on the possibility of changing the current arrangement to a joint powers entity. He noted that if a JPA is decided on, a formal agreement will be brought forward for City Council approval. Fischer stated that he was concerned about the vote allocation since it appeared that the four largest cities would get 40% of the votes, but noted that 60% is needed to pass things. He questioned if this moves to a JPA, would the new entity pay rent to the City of Roseville since Metro-INET is currently housed in that city hall. The City Administrator stated that the City of Roseville has stated that they are seeking a more equitable solution. Torkelson agreed with Fischer about the vote distribution concern, and feels maybe it could be done more like the cable commission where each