10-28-2020 Special Council Minutes (Assmt Hearing - Greenbrier Cty Rd D)

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MINUTES CITY COUNCIL SPECIAL MEETING OCTOBER 28, 2020 The City Engineer reviewed project costs for the County Road D project, noting that the initial estimate was $115,000, and the final estimated cost is $115,603. He noted that $20,747 are assessable costs. He then reviewed assessment payment methods which provide for payment (either in full or part) with no interest within the first 30 days after the assessment is adopted, or allowing the assessment to be certified against property taxes for collection over a 10-year period at an interest rate of 3.25%. The Engineer noted that after certification assessments can be paid off early to the County at any time. He suggested, however, that payments should be made prior to November 151h in the given year or the County will add the next year's interest to the balance. He explained how the assessment amounts for each property were detennined. The City Engineer reported that anyone wishing to object to the proposed assessment should do so in writing at this time. Submitting a written objection will preserve the property owners right to contest the assessment in District Court. There were no written objections received. There were two attendees in -person in the audience, and four attendees participating virtually. The City Administrator stated that 3.0% was noted in the letter and that the Council would set the actual rate at the assessment hearing. He noted that the interest rates have been set at Prime plus one or two in the past, but due to COVID-19 and the recession, staff is recommending that the interest be set at just Prime which is 3.25%. Scott Campbell, 666 County Road D, stated that his trees were cut down but no one asked him. He is wondering if the existing stump will be taken care of. The City Engineer stated that the stump will be taken of, and only the trees in the right-of-way would have been removed. There were no additional comments from the general public. Upon motion by Keis, seconded by Montour, the assessment hearing was closed. Montour introduced the following resolution and moved its adoption: RESOL UTION NO. 2020-10-137 —APPROVE ADOPTING THE ASSESSMENT ROLL FOR IMPROVEMENT NO. 2019-01, COUNTY ROAD D (FROMPAYNEAVENUE TO GREENBRIER STREET) CONSISTING OF FULL RECONSTRUCTION INCLUDING CONCRETE CURB AND GUTTER, A STORM WATER SYSTEM AND SIDE WALKINS TALLATIONAS RECOMMENDED BY CITY ENGINEER, AND SETTING THE INTEREST RATE AT 3.25 % The foregoing resolution was duly seconded by McGraw. Roll Call Vote: Keis/Torlcelson/Fischer/McGraw/Montour/Torkelson Ayes (5). Nays (0). Resolution declared adopted.