01-13-2021 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL JANUARY 13, 2021 IMPROVEMENT HEARINGS FOR 2021 STREET PROJECTS — NO.2021-01 GREENBRIER CIRCLE AND NO.2021-02 OLD COUNTY ROAD C Keis opened the public hearing to consider the improvements of Greenbrier Circle (from County Road B2 to the end of cul-de-sac) and Old County Road C (from County Road C to Ruth Street) by pavement reconstruction, concrete driveway aprons, concrete curb and gutter, and miscellaneous improvements. Eric Seaburg, Project Manager and Engineer with Bolton & Menk, reported that the purpose of tonight's hearing is to present the proposed improvements of Greenbrier Circle and Old County Road C to the City Council and impacted property owners. This meeting gives property owners the opportunity to provide input and voice concerns about the project. The City Council will then determine whether or not the project moves forward. Mr. Seaburg provided information and showed photos of the conditions of both Greenbrier Circle and Old County Road C that resulted in the proposed improvement. He stated that the streets have deteriorated to a condition that now requires reconstruction. Mr. Seaburg reviewed the general plans for the streets and explained the City's street improvement planning process. He explained that after the streets that need work are determined, the process begins with neighborhood informational meetings and progresses on to the public hearing to consider ordering of the improvement, which is this evening's hearing. Once bids are received and awarded, construction starts, and typically after substantial completion of the project, an assessment hearing will be held on October 6, 2021. At that hearing property owners have the opportunity to voice opinions on the proposed assessments. The Council would act on any objections received and then approve the assessments. The assessment amounts can be paid within 30 days with no interest charged; otherwise they will be assessed to property taxes, payable over a 10 year period. Mr. Seaburg explained that during construction they will also inspect water main valves and repair or replace things as needed. He reported that there will be times that driveway access is restricted due to construction activities. However, emergency vehicle access, mail and garbage service will be maintained. Mail service is typically moved to a temporary box outside the project area if the Post Master requests. The Engineer reported that property owners will be kept informed of timing of construction activities that will restrict access. He also noted that there will be an on -site inspector available to address property owner concerns. He noted that the City Code allows construction work hours from 7 a.m. to 10 p.m. on weekdays and 9 a.m. to 9 p.m. on Saturdays. Mr. Seaburg reported on project funding, noting that sanitary sewer, water main and storm sewer repair costs would not be assessed. Fifty percent (50%) of the street costs will be funded through special assessments to benefitting property owners. Mr. Seaburg then explained the special assessment process which is based on the City's Assessment Policy that has been in place since 1995. He noted that the properties will be assessed only for the street costs, and the City's Infrastructure Capital Improvement Fund will pay the rest of the costs. He noted that the 2