01-13-2021 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL JANUARY 13, 2021 • CHRISTIAN TORKELSON & MIIfE MCGRA WAS 2021 ORGANIZED COLLECTION SUB -COMMITTEE The foregoing resolution was duly seconded by Torkelson. Roll Call Vote: Keis/Fischer/Torkelson/McGraw/Miller Ayes (5). Nays (0). Resolution declared adopted. RECLASSIFICATION OF THE CITY CLERK POSITION The City Administrator explained that the City Clerk position administers elections, city council agendas, human resources, official records, legal notices, city communications, and licensing. He stated that staff has reviewed the duties of this position and is recommending a reclassification to better address the current and future needs of the City. He noted that this initiative also adheres to the objectives of the 5-year Strategic Plan adopted in 2019, and reclassifying the City Clerk position aligns with the initiative of optimizing our organizational structure. One of the 2-year priorities under Creating Operational Efficiency is implementing a revised organizational structure, and the reclassification of the City Clerk position is a key aspect of this important process. The City Administrator stated that to better meet our human resources needs going forward, staff is recommending a reclassification of this position to City Clerk / Human Resource Manager which elevates the position beyond its current level to include higher level assignments, such as overseeing the risk management program. McGraw introduced the following resolution and moved its adoption: RESOL UTION NO. 2021-1-9 — APPR O VE THE JOB RECLASSIFICA TION OF THE CITY CLERK TO CITY CLERK/HUMANRESOURCE MANAGER AS PRESENTED The foregoing resolution was duly seconded by Torkelson. Roll Call Vote: Keis/Fischer/Torkelson/McGraw/Miller Ayes (5). Nays (0). Resolution declared adopted. PERSONNEL POLICY AMENDMENT FOR HEALTH INSURANCE The City Clerk explained that the Personnel Policy states that health insurance coverage applies to regular full-time employees, which is defined as an employee who works a minimum of 40 hours per week. She explained that the hours for the Recreation Coordinator position were increased in 2021 from 28 to 34 hours per week. She noted that during budget discussions, there was Council support for offering health insurance coverage for the Recreation Coordinator position, and the approved budget includes funding for this. The City Clerk stated that staff is proposing amendments to the Personnel Policy to make employees who are approved to work at least 30 hours per week eligible for health insurance coverage with a pro -rated city contribution. She explained that under the proposed language, the City would contribute a percentage towards the single coverage cost or the commensurate percentage of the employee cost for family coverage based on the number of hours allocated to 6