09-11-2019 Workshop & Council Packet

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P UBLIC WORKS DEPARTMENT Department Overview The Public Works Department provides necessary services to residents, businesses, and visitors by providing well-planned, cost-effective support that promotes public health, personal safety, and economic vitality in a manner that preserves the City’s infrastructure for future generations. Service Areas • Streets • Storm Water • Garage / Fleet • Public Works Administration • Street Lights • Water (Enterprise Fund) • Snow Removal • Signs • Sewer (Enterprise Fund) • Grading Permits 2020 Departmental Goals • Sweep entire City at least three times with an emphasis on Spring and Fall sweeps. • Evaluate all City streets and seal all cracks. • Perform plowing and de-icing of streets, parking lots, sidewalks, and trials in a safe, timely, and cost effective manner. • Inspect fifteen storm water ponds, all sump structures, 20 rain gardens, and 50 catch basins as part of the Storm Water Pollution Prevention Program. • Continue the Public Works Apprentice program and hire a full-time Apprentice worker in 2020 to create operational efficiencies within the Public Works Department. Budgetary Commentary Streets - The streets budget includes an additional PW Maintenance I position. One of the directions in the Strategic Plan is to identify staffing needs in order to create operational efficiency. This position was identified as part of this assessment. The City stopped seal coating streets in 2018, and the 2019 Budget was reduced by $48,750 for seal coating activities. In the 2020 Budget, a portion of those savings are requested to be added back into the 2020 Budget for street patching/salt ($6,000), and street striping ($4,000) In addition, $12,500 has been added to the Street Budget for the work crew services. These services are proposed to be budgeted in the Streets Budget instead of the General Capital Improvement Fund budget since these are operating services and not capital services. Storm – The storm water budget includes funds used in the general maintenance of the storm sewer system. Public Works staff inspects numerous structures, outfalls, ponds, etc. each year and performs routine general maintenance on those that need it. The funds needed fluctuate year-to-year depending on the work that is required. The budget was held at the same amount that it was in 2019. Garage - Contractual Services have increased for the security camera and Wi-Fi now budgeted in the Garage Budget. Shade Tree - The budget is the same as the budget last year and includes funds for contracted tree trimming or removal of boulevard trees. Staff is also working on an inventory of potential risks to Ash trees related to the Emerald Ash Borer. DRAFT DOCUMENT 40