07-28-2021 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL JULY 289 2021 • Approval of the Vouchers • Approve a Temporary Liquor License on September 25, 2021 for St. John's Church Fall Festival • Approve an Exempt Gambling Permit on September 28, 2021 for St. John's Church • Call for a Workshop on August 25, 2021 for 2022 Preliminary Budget Discussion The foregoing resolution was duly seconded by Miller. Ayes (5). Nays (0). Resolution adopted. PAVEMENT MANAGEMENT PLAN The Public Works Director stated that in April, the City Council directed the City Engineer to prepare a 15-year Pavement Management Plan to forecast the long-term needs of the roadway system in the city. He stated that staff wants a longer forecast plan than the five years that has been used. He explained that the City Engineer consultant, Bolton & Me* contracted with a company called Roadbotics to conduct a survey and give condition ratings to all of the city -owned streets. Eric Seaburg, Bolton & Menk, explained that having a pavement management plan gives a whole look at the city's streets, ratings and long-range outlook. He stated that a new technology called Roadbotics was used where all of the city's streets were driven and recorded in one day. He explained that the recorded information was then sent to Roadbotics, who gives a condition rating to each of the streets. He stated that a 360-degree video was also taken while recording data for Roadbotics, so the City now has a street -view of all city streets. Keis asked why streets with condition ratings in the 2's were scheduled ahead of streets with worse ratings. Mr. Seaburg stated the street improvement year scheduling is not strictly decided by the condition ratings. Fischer asked if doing four or five streets in the same year is manageable by staff. The Public Works Director explained that Bolton & Menk can easily manage their part, and the multiple small street sections can be managed due to their size. Fischer asked if our current funding strategy is still adequate. The City Administrator stated that what we have been doing to fund the improvement projects is working, but maybe if there are long-term savings by doing more streets at once, that could also make sense. He noted that either internal loans or bonding are options to fund larger projects. He stated that many cities determine what their street rating goal is - where does the Council want to be in the quality of their streets. Mr. Seaburg stated that the street condition average is about 2.6 now, which is fairly good. Keis clarified that some of the streets qualify for MSA (Municipal State -Aid) funds, which are State funds. The City Administrator reported that the City receives about $400,000 per year in MSA funds, and they can be saved for future streets that are MSA routes. Torkelson asked for a typical life -span of a street since he did not see many reconstructions on the list. The Public Works Director stated that as long as streets are correctly maintained and reclamations are done, a street can last a very long time. He noted that eventually the curbs will fail, or if major water or sewer work needs to be done, then a full reconstruction would be needed. 2