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10-09-2019 Workshop & Council Packet
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10-09-2019 Workshop & Council Packet
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TERMS OF REFERENCE <br />Sister Cities Advisory Committee <br />(Adopted by Committee – June 20, 2018) <br />1. Name of Committee <br /> <br />The Committee shall be named the “Sister Cities Advisory Committee.” The accepted <br />acronym will be SCAC. <br /> <br />2. Background and Assumptions <br /> <br />City Council resolved to adopt the Sister City Policy on April 10, 2006 that outlines the <br />purpose and direction for the program, and Council further resolved to establish the Sister <br />Cities Advisory Committee to oversee the implementation of the policy and the <br />operations of the program. The program is to be administered and supported through the <br />Office of the City Clerk. <br /> <br />It is assumed that community partners from the cultural, educational, and business sectors <br />will be invited to participate in and supporting the program. That the existing active <br />volunteer base, formalized in the Sister City Hospitality & Hosting committee, will <br />continue to form an active and integral part of program. <br /> <br /> It is further assumed that our Sister Cities will each pursue the development of the <br />twinning relationship along similar principles to those articulated in the City of Thunder <br />Bay’s Twinning (Sister City) policy. <br /> <br />3. Resources and Finances <br /> <br />The Committee will be funded through the City of Thunder Bay’s annual budget process. <br />In September of each year the Committee will review its budget and make <br />recommendations for the budget submission, which is to be made through the Office of <br />the Clerk’s Divisional budget. The finances and accounts of the Committee will be <br />administered through the Office of the City Clerk, such work to be done in accordance <br />with all finance and accounting policies, procedures and practices established by the <br />Corporation of the City of Thunder Bay. A quarterly review of the budget is to be <br />included on the agenda of the Committee’s regularly scheduled meetings. <br /> <br />Financial support for the Sister City program from community partners and other sources <br />may be sought as the Committee deems appropriate. Representatives of community <br />partners participating in outgoing delegations to Sister City partners will be responsible
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