04-08-2020 Council Packet - Laserfiche WebLink

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STAFF REPORT TO:Mayor Keis and Members of the City Council FROM:Chris Heineman, City Administrator Mark D. Kasma, P.E., City Engineer DATE:April 8, 2020 RE:Allen Avenue Monument Sign Relocation ACTION TO BE CONSIDERED: Provide direction on proposal from Habadapt to relocate Pitrina Terrace Townhome Association weathered steel monument signs in the amount of $10,467. BACKGROUND: When the Pitrina Park development was constructed in the late-1990s, two islands were included on Allen Avenue. The islands were landscaped and a sign for Pitrina Park was installed in each island with approval by the City. In 2018, the Pitrina Terrace Townhome Association replaced the wood signs that were originally installed with two (2) Cor-Ten weathered steel monuments. The Association contacted the City and was issued a sign permit to replace the rotted wood signs with the Cor-Ten weathered steel monument signs. At the time of this application, the City did not issue a right-of-way (ROW) permit. The City has now decided to remove the medians and relocate the monuments as part of the upcoming Allen Avenue street improvement project. Habadapt was the company that originally installed the new signs and has intimate knowledge of the materials and technique used to install the signs. Staff is working with the same contractor to disassemble the signs and then reassemble them in the new locations. City staff has met with the Townhome Association Board to discuss the relocation areas. Once utility locations have been marked by Gopher One Call, the final relocation areas will be confirmed with the Board. The existing signs are located in the right-of-way, and the City has the right to require private utilities, landscaping, signs, etc. to be removed from the right-of-way at the owner’s expense. Habadapt has provided a quote of $10,467 to perform the work. In addition to the cost for relocating the signs, there will be an additional cost for constructing new footings for each of these signs. This cost is already included in the Allen Avenue bid package and will be paid by the City. City staff will coordinate any work between the two (2) contractors. RECOMMENDED ACTION: The City Council is asked to provide direction on how to pay for the $10,467 cost of relocating the privately owned Pitrina Terrace Townhome Association signs. Possible options include: 1)Utilize the City’s contingency budget for the Allen Avenue project 2)Require the Townhome Association to pay for the full cost of moving the signs 3)Share the cost of relocating the private signs 50/50 with the Townhome Association