10-13-2021 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL OCTOBER 13, 2021 • Approve Purchase of Zero Turn Mower The foregoing resolution was duly seconded by McGraw. Roll Call Vote: Keis/Torkelson/McGraw/Fischer/Miller Ayes (5). Nays (0). Resolution adopted. PLANNING COMMISSION VACANCY & REAPPOINTMENT REQUEST The City Clerk/HR Manager explained that Valerie Quarles was appointed to the Planning Commission in January 2021 to finish the remaining two years of a vacated position. She stated that in 2021 Ms. Quarles has missed four scheduled regular meetings, which per City Code, is deemed a failure to serve. City Staff contacted Ms. Quarles and she has submitted a letter requesting to be reappointed. The City Clerk stated that staff requests Council reappoint Ms. Quarles as she is a valuable Planning Commission member. McGraw introduced the following resolution and moved its adoption: RESOL UTION NO. 2021-10-11 S — DECLARE A VA CANCY ON THE PLANNING COMMISSION D UE TO ABSENCES AND REAPPOINT VALERIE Q UARLES TO HER CURRENT TERM The foregoing resolution was duly seconded by Fischer. Roll Call Vote: Keis/Torkelson/McGraw/Fischer/Miller Ayes (5). Nays (0). Resolution adopted. ADOPT RECORD RETENTION SCHEDULE FOR MINNESOTA CITIES The City Clerk/HR Manager explained that cities create and store a lot of records, many of which are official documents that must be kept for many years, or sometimes forever. She stated that an official records retention schedule was created many years ago by the Minnesota Historical Society to help preserve important and official documents, but yet does not records that all records be kept forever. This General Records Retention Schedule for Minnesota Cities is occasionally updated, and an update was just recently approved. The City Clerk stated that Little Canada adopted this records retention schedule many years ago, and each update does not need to be formally adopted again. She explained that since the last time the Council addressed this document was in 1991, staff is requesting that the Council again adopt General Records Retention Schedule for Minnesota Cities in order to have a recent action of support documented. McGraw introduced the following resolution and moved its adoption: RESOLUTION NO. 2021-10-116 — ADOPT THE GENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIES The foregoing resolution was duly seconded by Keis. Roll Call Vote: Keis/Torkelson/McGraw/Fischer/Miller Ayes (5). Nays (0). Resolution adopted. 0