10-13-2021 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL OCTOBER 13, 2021 ready for the 2022 construction season. He estimates that the improvement costs would be approximately $520,000. McGraw stated that there has been discussion on three different things to use ARPA funds for and is wondering if there is enough for all of the projects. The Finance Director explained that there were three things that had been discussed for using the ARPA funds, and one of those was for improvements at Rondeau Park. Fischer stated that this is a great opportunity to do something great here, even though there will not be much time for community engagement, there was a lot of that done for Pioneer Park and a lot of those comments can be used at other parks in the city. McGraw stated that this is a win for the west side of the city and the Provinces Apartments which are next door. Miller agreed that this is a good opportunity and staff should move forward to do this. McGraw introduced the following resolution and moved its adoption: RESOL UTION NO. 2021-10-118 — APPROVE IMMEDIATE PLANNING FOR IMPROVEMENTS AT RONDEA UPARKAND PROCEED WITH COMMUNITY ENGAGEMENT EFFORTS, ESPECIALLY WITH THE PROVINCES APARTMENTS The foregoing resolution was duly seconded by Miller. Roll Call Vote: Keis/Torkelson/McGraw/Fischer/Miller Ayes (5). Nays (0). Resolution adopted. PIONEER PARK PLAY NODE CONSULTING SERVICES The Parks & Rec/Community Services Manager explained that in order to keep the Pioneer Park playground project moving forward, staff solicited proposals for engineering services to four consulting firms to develop a final plan, construction documents, and bidding services for the play node area identified in the Phase I Pioneer Park Master Plan. He stated that the timeline for the services is to have a final design within eight weeks and construction documentation completed by early Spring 2022. It is anticipated for the project construction to begin in spring 2023 which will allow time to apply for grant opportunities in spring 2022. The Parks & Rec/Community Services Manager reported that from the four consulting firms that were solicited, one firm did not respond, one firm declined due to project timelines and staff capacities, and two firms submitted quotes for services. He explained that the play node project is estimated at $1.4 million and will include two playgrounds, an interactive water feature and site amenities including a shelter, benches, decorative screen fence, and site landscaping. He stated that the task of completing the final design, construction documents and bidding, and grant assistance will require a significant amount of time. He explained that the two proposals received were very competitive: Bolton & Menk submitted a proposal of $97,500 and WSB submitted a proposal of $95,150. He noted that with the project understanding Bolton & Menk has after completing the Phase I Pioneer Park Master Plan, they can get going right away and have the final plan and documents ready in time for grant application periods. He noted that the source of funds will be from the General Capital Improvement Fund (Fund 400). F.