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Honorable Mayor and <br /> Members of the City Council <br />City of Little Canada <br />Page 2 <br /> <br />SCHEDULE OF FINDINGS AND RESPONSES <br /> <br />2019-001 <br /> <br />Type of Finding: Minnesota Legal Compliance Finding <br /> <br />Criteria: Minnesota Statute §471.425, requires municipalities to pay each vendor obligation according <br />to the terms of the contract, or if no contract terms apply, within the standard payment period, which is <br />defined as within 35 days from the date of receipt for municipalities which have regularly scheduled <br />board meetings at least once a month. <br /> <br />Condition/Context: We noted one disbursement out of our testing sample of twenty five that was not <br />paid within the standard payment period. This disbursement was paid 36 days after the date of the <br />invoice. <br /> <br />Effect: The City was not in compliance with state statutes related to payment of local government bills. <br /> <br />Cause: An invoice received by another department was not forwarded to the finance department in <br />time for the invoice to be processed and paid within the standard payment period, as defined by <br />Minnesota Statutes. <br /> <br />Recommendation: We recommend the City make efforts to ensure that invoices are routed to the <br />City’s finance department in time to be processed and paid within the standard payment period, as <br />defined by Minnesota Statutes. <br /> <br />Views of Management: Management agrees with the finding and recommendation and will remind <br />departments regularly to route invoices to the City’s finance department. <br />