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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Keis and Members of the City Council <br /> <br />FROM: Bill Dircks, Public Works Director <br /> <br />DATE: June 10, 2020 <br /> <br />RE: Replacement of Four HVAC Units at City Hall <br /> <br /> <br />ACTION TO BE CONSIDERED: <br />Motion to approve the replacement of four HVAC units at City Hall and the Historical Society <br />by Lewis Heating and Air at a cost of $31,500. Additional duct work may be necessary and <br />could add to the final cost. <br /> <br />BACKGROUND: <br />The three HVAC units (furnace and AC condenser) that serve the main office and the staff <br />offices on the west side of the building are 25 years old and have reached the end of their useful <br />life. The HVAC unit serving the Historical Society is 22 years old and has also reached the end <br />of its life. <br /> <br />Funds were budgeted to replace all four units in 2020. Quotes to perform the work were <br />obtained from two contractors and are listed below. <br /> <br /> Krinkie Heating and Air: $44,964 (did not include Historical Society) <br /> Lewis Heating and Air: $31,500 (all four units included) <br /> <br />Lewis Heating and Air has done some repair work on City HVAC equipment and did quality <br />work. <br /> <br />As part of the replacement, staff will have the contractor ensure that all areas served by the units <br />are receiving adequate air flow and ventilation. The front lobby area may need to be altered <br />along with the employee bathrooms. If work is required, pricing will be obtained and additional <br />quotes if necessary. <br /> <br />SOURCE OF FUNDS: <br />The HVAC work is included in the 2020 Capital Improvement Plan. $55,000 was budgeted for <br />City Center efficiency upgrades. <br /> <br />STAFF RECOMMENDATIONS: <br />Staff recommends awarding the HVAC replacement work to Lewis Heating and Air at a price of <br />$31,500 with additional duct work possibly increasing the price. <br />