09-09-2020 Workshop Packet - Laserfiche WebLink

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CONTRACTUAL SERVICES Overview The City of Little Canada is proactive in exploring contracting opportunities in order to realize efficiency and cost savings. Contracts are to be reviewed at a minimum every five years. The largest contracted service is for police services. These services are contracted with Ramsey County Sheriff’s Department. The City of Little Canada is one of seven jurisdictions in the County to participate in this service. Managers/Administrators of each participant jurisdiction meet monthly to review operations, set the budget, and discuss service level in a cooperative manner that helps keep police costs as low as possible while meeting the public safety needs of our communities. In addition, the City contracts attorney, engineering, animal control, and Fire Marshall services. Service Areas •Police •Animal Impound •Attorney •Fire Marshal •Engineering 2021 Departmental Goals •Monitor and review contracts as necessary Budgetary Commentary Police Budget - The Police Budget includes a 4.19% increase in Contractual Services. Contractual Services includes the police contract with the Ramsey County Sheriff’s Department, and the dispatch contract with the Ramsey County Emergency Communications. These two contracts will cause the largest dollar value ($71,964) increase in the 2021 budget. Attorney Budget - The Attorney Budget includes a 5.91% decrease in Contractual Services. The attorney services were analyzed for the last 4-year period to find an average cost of service. In addition to the 4-year average, there is $10,000 in the budget for civil litigation services that have not been needed in the past 4 years. Fire Marshal Budget - The Fire Marshal Budget includes a 37.93% decrease in Contractual Services. The Fire Marshal budget is based on 8 hours per week. Engineering – The Engineering Budget includes a 46.98% decrease due to the reallocation of the City Administrator and Public Works Director into the Administration and Public Works Budgets, respectively. The contractual services are based on the contract for general engineering services that was negotiated in 2019. Animal Impound Services Budget - The prior provider of animal impound services, Hillcrest Animal Hospital, discontinued this service to cities in February 2018. The City of St. Paul agreed to provide the service to the suburban cities and a one-year contract was signed in February 2018. St. Paul has not yet provided a 2019 contract, but has agreed to continue the impound service at the 2018 contract rate until they provide a new contract document. Additional monies have been budgeted since the future is uncertain. DRAFT DOCUMENT -9/3/2020 32