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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Keis and Members of the City Council <br /> <br />FROM: Heidi Heller, City Clerk <br /> <br />DATE: November 18, 2020 <br /> <br />RE: 2021 Addendum to Recording Secretary Service Agreement with TimeSaver Off <br />Site Secretarial, Inc. <br /> <br /> <br />ACTION TO BE CONSIDERED: <br />Approve the addendum to the recording secretary agreement with TimeSaver Off Site <br />Secretarial, Inc. to extend the same terms and conditions for services to December 31, 2021; and <br />to authorize the City Administrator to sign the agreement on behalf of the City. <br /> <br />BACKGROUND: <br />The City began contracting with TimeSaver as our recording secretary for the Planning and <br />Parks & Rec Commissions in 2020, and have been pleased with the work they submit. <br />TimeSaver has been providing recording secretary services for many cities in Minnesota for over <br />20 years. They have submitted an addendum to their agreement for a rate increase for 2021 of <br />less than 2.5%. <br /> <br />Timesaver Off Site Secretarial, Inc. shall be paid for its services as recording secretary for each <br />meeting (the highest rate will prevail), as follows: <br /> <br />• Base Rate for any meeting up to one hour will be $151.00 (an increase of $3.00), plus <br />$36.00 for each thirty minutes following the first one hour (an increase of $0.50 per <br />hour); or <br />• $47.25 (an increase of $.075 per hour) for the first hour of meeting time and $31.50 for <br />every hour after the first hour plus $14.20 for each page of draft minutes (an increase of <br />$0.30 per page). <br /> <br />The 2021 Budget accommodates this slight increase in costs. <br /> <br />STAFF RECOMMENDATION: <br />Approve the addendum to the recording secretary agreement with TimeSaver Off Site <br />Secretarial, Inc. for services to December 31, 2021. <br />