01-10-2022 Special Council Packet - Improvement Hearings- Ryan Drive and Woodlynn Ave

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Prepared by: Bolton & Menk, Inc. INTRODUCTION 2022 Street & Utility Improvements (Woodlynn Ave, Ryan Dr) ǀ 0N1.125241 Page 1 I. INTRODUCTION At its December 1, 2021 meeting, the City Council accepted the Ryan Drive & Woodlynn Avenue Feasibility Reported that outlined improvements to each roadway in 2022. Since that meeting, project staff held a neighborhood meeting with the property owners of the Ryan Industrial Park with additional post-meeting follow-up with individual property owners. This Feasibility Report Amendment will outline a modified pavement rehabilitation strategy (mill & overlay) to reduce project costs while also extending the life of the existing pavement. It will also outline a modified cost allocation for the sanitary sewer extension that affects three properties along Ryan Drive. II. RYAN DRIVE – PROPERTY OWNER ENGAGEMENT Neighborhood Meeting Project staff held a neighborhood meeting on Tuesday, January 14, 2021 at 4:00 PM. The invitation was mailed to all property addresses within the Ryan Industrial Park as well as off- site property owners. In total 53 invitations were mailed. 3 property owners attended the meeting representing 9 of the 31 parcels within the Ryan Industrial Park: Roger Stanke: 209 Ryan Drive John Kresbach: 3173 Spruce Street, 0 Spruce Street (3173) Lee Rossow: 196 Ryan Lane, 3164 Ryan Lane, 3175 Ryan Lane, 3101 Spruce Street, 3167 Spruce Street, 0 Spruce Street (3165-67) The project scope, as outlined in the original feasibility report, was shared with property owners in attendance. Among general comments received, the group was most concerned with the following project items: • The group felt that levying special assessments on their properties while they continue to pay for special assessments levied in 2017 was unreasonable. Those special assessments expire at the end of 2026. • The group felt that the scope of the pavement work was more robust than is necessary. Staff described the intent to ‘book-end’ the Ryan Drive pavement improvements completed as part of the box culvert project so that the Ryan Drive pavement was uniform and on the same maintenance cycle. • The group understood the need for storm sewer improvements and requested that these improvements be completed as a standalone project. • The group felt that the sanitary sewer extension should be coordinated directly with those that were impacted as it only affected three parcels. General Project Communications Project staff has continued to reach out to and work with property owners affected by this project in various forms. The three property owners associated with the sanitary sewer extension have been communicated with individually via email, phone calls, and in-person meetings. Staff also followed up with the three neighborhood meetings attendees regarding the modified scope and cost allocation presented in this Feasibility Report Amendment.