08-25-2021 Council Packet - Laserfiche WebLink

Home Browse Search

STAFF REPORT TO:Mayor Keis and Members of the City Council FROM:Bill Dircks, Public Works Director Brenda Malinowski, Finance Director DATE:August 25, 2021 RE:Ten Year Pavement Management Plan ACTION TO BE CONSIDERED: Motion to authorize $86,000 for Bolton & Menk to complete feasibility reports for the 2022 proposed street projects along with Twin Lake Boulevard and Country Drive from the railroad tracks to Little Canada Road. Motion to approve the notification of property owners on the 2022 project streets and begin the street improvement process. BACKGROUND: Bolton & Menk completed a survey of all City streets using the Roadbotics software and then worked with staff to put together a 15-year CIP for streets. The 15-year plan was presented at the July 28 City Council meeting. At that time, staff informed the Council that it would look at additional funding options for street projects and potentially adding more projects to 2022 and/or 2023 if it made sense in the overall scope of the City’s Capital Improvement Plan. The 15-year CIP was adjusted after looking in greater detail at the costs associated with each project and incorporating both assessments and State Aid allocations. After reviewing the 15- year CIP along with other capital requirements needed over the next ten years, staff determined that front loading street projects and using an alternative funding method such as bonding is not beneficial at this time. The Infrastructure Capital Improvement Fund (Fund 450) can sustain the projected street costs as currently laid out. Staff is recommending that the City Council move forward with ordering the feasibility reports for the proposed 2022 street projects. The attached spreadsheet shows the estimated costs for each road in the ten year plan along with estimated assessments, State Aid funds, and other known sources (Vadnais Heights will share in the Twin Lake Boulevard project). Please note that assessment costs are shown as being collected entirely in the year the project is completed. Approximately 25% of assessments are collected in the first year and the rest are spread out over the next nine years. Staff uses this formula on the revenue side of the 450 fund to account for assessment revenue. It should also be noted that streets that qualify for State Aid funding can also be assessed.