09-08-2021 Council Packet - Laserfiche WebLink

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STAFF REPORT TO:Mayor Keis and Members of City Council FROM:Chris Heineman, City Administrator DATE:September 8, 2021 RE:Approval of Professional Service Agreement with NSAC (NineNorth) ACTION TO BE CONSIDERED: The City Council is asked to consider a Motion to Approve a Professional Service Agreement with the North Suburban Access Corporation (NSAC) for a period of three years (2022-2024). BACKGROUND: The City of Little Canada transitioned from in-house cable production services to North Suburban Access Corporation (NSAC) in 2019. This has been a very successful partnership and continues to be a cost effective alternative to providing our own staff for these services. The total expense for production services, cablecasting, carousel management, and web streaming continues to be approximately 55-60% of the City’s expenditure for in-house production services prior to 2019. In Schedule A of the attached document, the charges for production services will be based on a cost per meeting of $180. There are typically a total of 48 meetings per year, including two City Council meetings, one Planning Commission meeting, and one Parks and Recreation meeting per month. The proposed production services cost will be $8,820 for 2022. For each additional meeting that is scheduled besides the meetings included in the contract, a flat fee of $210 per meeting will be charged. One change to the current agreement is to extend the term from a 1-year to a 3-year agreement. This will enable NSAC to plan for appropriate staffing levels. The agreement will automatically renew for another period of one (1) year unless notice to terminate the agreement is provided no less than ninety (90) days prior to the end of the current term. RECOMMENDED ACTION: Staff recommends approval of the Professional Service Agreement with North Suburban Access Corporation (NSAC) as presented.