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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHRA/EDAHRA 00100ANNUAL REPORTSPermanent PublicHRA/EDAHRA 00200COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATIONS10 after federal audit Public/PrivateMS 13.462Annual breakdown of city applications and supporting materials or services.HRA/EDAHRA 00300COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)3 after loan is closed Public/PrivateMS 13.462Loans to assist low income families.HRA/EDAHRA 00400HOUSING PROGRAM GUIDELINESUntil superseded PublicSuch as HOME, CHAS, CHODO, etc.HRA/EDAHRA 00500HRA PROJECT MANAGEMENT & RENTAL AGREEMENTS6 after expiration Public/PrivateMS 13.462, MS 13.44Rent rolls, schedules, tenant income related to Title II.HRA/EDAHRA 00600HUD ADMINISTRATIVE DOCUMENTS6 PublicGrant/loan program information, correspondence, project tracking/evaluation data, program rules.HRA/EDAHRA 00700MINNESOTA HOUSING FINANCE AGENCY (MHFA HOME IMPROVEMENT LOANS3 after loan is closed Public/PrivateMS 13.462Loan data to individuals, program data, repayment schedule, reports and correspondence.HRA/EDAHRA 00800MINNESOTA HOUSING FINANCE AGENCY (MHFA) HOME PURCHASE LOANS3 after loan is closed Public/PrivateMS 13.462Participation & commitment agreements, program data, repayment schedules, reports and correspondence.HRA/EDAHRA 01100PROGRAM FILES10 after federal audit PublicCorrespondence, breakdown of projects, HUD regulations, and supporting files.HRA/EDAHRA 01200PROPERTY ACQUISITION10 after resale Public/Confidential/Protected Non-PublicMS 13.44, MS 13.585Deeds, contracts, correspondence, purchase valuation data, agreements, property data.HRA/EDAHRA 01300SECTION 8 CLIENTS3 after inactive Public/PrivateMS 13.462Subsidy data, eligibility information, application for benefits, program information and rules, reports and correspondence.HRA/EDAHRA 01400SECTION 8 REIMBURSEMENT REQUESTS6 Public/PrivateMS 13.462Page 30 of 72Revised: March 2021