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93 <br />Guidelines <br /> <br />1. It is the policy of the City of Little Canada that social networking sites shall be used for City <br />business to release news and other public information in addition to traditional distribution <br />outlets. Routine social media posts and comments by residents are considered “transitory <br />correspondence,” as defined by the Minnesota General Records Retention Schedule. These <br />messages are not required to be retained. However, messages that are in the nature of a <br />complaint, grievance or similar more serious nature should be documented by using a “screen <br />capture” and retained pursuant to the retention schedule. <br /> <br />2. The City Administrator and his/her designee(s) may respond to comments posted on social <br />media sites when appropriate. <br /> <br />3. The City Administrator and his/her designee(s) are authorized to post information to social <br />media sites. Prior to posting information to social media sites: all content must be verified as <br />factual, verbal consent must be received if the city is using someone else’s image, name, words <br />(such as an article or testimonial), and content must be thoroughly proof-read (when possible, <br />use someone other than yourself). <br /> <br />4. The City Administrator and his/her designee(s) will monitor City content on social media sites <br />to ensure that it adheres to all applicable City policies. Information posted on social media <br />sites shall be consistent with the City of Little Canada’s mission, vision, and values. User <br />comments that violate the City’s Comment Policy (see below) will be removed. <br /> <br />5. All official City presences on social media sites or services are considered an extension of the <br />City’s information networks and must comply with all City policies. No one may establish <br />social media accounts or websites on behalf of the City unless authorized in accordance with <br />this policy. <br /> <br />6. Employees authorized by the City Administrator to represent City government through social <br />media outlets must conduct themselves at all times as representatives of the City. Violations of <br />this policy may constitute just cause for discipline as described in the City’s Personnel Policy. <br /> <br />7. Social media use will be reviewed as needed to assess effectiveness, evaluate <br />performance, and provide suggestions for changes or improvements. <br /> <br />8. Violation of this policy may result in information being removed from social media sites. <br /> <br />Disclaimer and Comment Policy <br /> <br />It is the City of Little Canada’s goal to provide information and news about the City of Little <br />Canada using Social Media Networks including, but not limited to Facebook and YouTube. The <br />City reserves the right to shut down any of its social media sites or accounts for any reason without <br />notice. <br />The City’s site(s) is/are operated by the City of Little Canada. The City of Little Canada reserves the <br />right, at its sole discretion, to change, modify, add or delete any comments or posts, photos and videos <br />at any time. Residents’ opinions and feedback are welcome so long as they are presented in an