11-17-2021 Workshop Packet - Laserfiche WebLink

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In addition, below is a list of items that city staff is recommending that we clarify the contract language if the City Council chooses to move forward with a renewal of the contract: 1. Christmas Tree Removal – Separate this out as a stand-alone item in the contract and clarify the language. (Currently it’s on pg. 4 Under Scope of Contract; Collection Service Provided by Contractor; Garbage and Refuse Collection; Description) Language should state that the removal of one (live) Christmas tree annually at the curbside is included in the cost of trash service. Further, all three haulers will align removal dates (typically the 1st two full weeks of January). And the haulers will canvas the city to removal all trees set out. (The change is that the City will NOT schedule removal at individual properties.) 2. Annual Recycling Calendar – Separate this item out & amend the language (Currently it’s on pg. 7 under Recycling Collection; Frequency). Language should state that each of the haulers will work with the City to create one annual Recycling Calendar that indicates the collection dates for the upcoming year for Little Canada residents. 3. Add Walk Up Service – Add language specifically into the contract (it’s currently in Attachment B). State that the haulers will provide free Walk-Up Service by request for seniors (over 65 years) or residents who are physically disabled. The City will review all requests and notify the haulers of those approved. Haulers will NOT offer walk-up service as a convenience. 4. Add Senior Low Volume Bag Rate (a.k.a. Senior Bags) - Add language specifically into the contract (Currently it’s in Attachment A & on pg. 5 Under Scope of Contract; Collection Service Provided by Contractor; Garbage and Refuse Collection; Containers). State that the haulers will provide once a month Trash Service by request only to seniors (over 65 years) who generate low volume. They will be offered a reduced rate for this service and given a 30g trash cart. The City will review all requests and notify the haulers of those approved. Additional potential changes coming down the road… • Ramsey County will be beginning a new Food Waste Collection program in the next 12-24 months. While this is not currently available, consider building it into the upcoming contract. DISCUSSION AND ANALYSIS: In 2017, the residents saw an initial reduction in their rates, with an average overall increase of 2% per year for the remaining four years. With the initial reduction in rates for the first year (-1.05% for 30 Gallon Carts, -2.36% on 60 Gallon Carts, -3.82% on 90 Gallon Carts) the total increase over the 5- year contract was between 4.18% and 6.95% from 2017 and 2021. The consortium of waste and recycling haulers for the City of Little Canada initially submitted a proposal for a 3.5% Annual Price Adjustment. This would result in a total rate increase of 17.5% over the next five years. After discussion with the city council subcommittee, staff was directed to negotiate consortium of haulers to reach a lower rate. Unless a better option was provided, the City may be forced to issue an RFP for a single-hauler contract.