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STAFF REPORT <br />TO:Mayor Keis and Members of City Council <br />FROM:Chris Heineman, City Administrator <br />Bill Dircks, Public Works Director <br />DATE:December 1, 2021 <br />RE:City Hall Space Needs Analysis/Architect Proposal <br />The Kraus Anderson facility needs study that was completed earlier this year revealed a lot of work <br />that needs to be done at City Hall to get it back into shape for the next number of years. As part of <br />those discussions, there was also talk of whether or not City Hall is properly serving the needs of staff <br />and the public. Staff thought that this would be a good time to analyze City Hall and potentially <br />include renovations while also performing the maintenance suggested by Kraus-Anderson. <br />Staff has met with two architect firms to go over some of the deficiencies with the building as well as <br />potential improvements in work space for staffing levels. The following topics rose to the top of the <br />list: <br />Adapting the public restrooms to comply with Americans With Disabilities Act (ADA) <br />guidelines. <br />Reconfiguring the employee restrooms/coffee bar/janitor closet to meet ADA guidelines and <br />allow for better utilization of the space. <br />Analyzing the front office area and putting together a floor plan and furniture plan that works <br />for the current staffing model and also for potential future staffing changes. This analysis <br />includes looking at the HVAC systems and their efficiency, as well as removing the existing <br />acoustic ceiling and exposing the wood paneled ceiling above. <br />Reconfiguring the entry area to better utilize the space. There is potential for it to be a copier <br />area. <br />Reconfigure the front counter including addressing the depth of it and adding a lower height <br />to a portion of it to meet ADA guidelines. A more permanent solution for the Plexiglas <br />barrier will also be considered. <br />Consider adding a portable presentation podium in the Council Chambers to allow for better <br />interaction between presenters and the City Council and Commissions. Also reconfigure the <br />cable room to move the large cabinet away from the cable room window so the producer can <br />see the chambers and vice versa.