12-15-2021 Council Packet - Laserfiche WebLink

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P UBLIC WORKS DEPARTMENT Department Overview The Public Works Department provides necessary services to residents, businesses, and visitors by providing well-planned, cost-effective support that promotes public health, personal safety, and economic vitality in a manner that preserves the City’s infrastructure for future generations. Service Areas • Streets • Storm Water • Garage / Fleet • Public Works Administration • Street Lights • Water (Enterprise Fund) • Snow Removal • Signs • Sewer (Enterprise Fund) • Grading Permits 2020/2021 Departmental Accomplishments • Swept all streets at least twice • Cleaned two storm water ponds and completed various other storm water tasks to meet requirements of the SWPPP Permit with MPCA • Performed pothole patching, and drop & spread asphalt repairs • Performed snow and ice control during 25 events during the 2020/21 winter season • Exercised all gate valves and fire hydrants in the city and performed maintenance on all valves and hydrants that required it • Flushed end manholes and televised/jetted over one-third of the sanitary sewer system 2022 Departmental Goals • Sweep entire City at least three times with an emphasis on Spring and Fall sweeps • Evaluate all City streets and patch and crack fill as necessary • Perform plowing and de-icing of streets, parking lots, sidewalks, and trails in a safe, timely, and cost- effective manner • Inspect ten storm water ponds, all sump structures, 20 rain gardens, and 50 catch basins as part of the Storm Water Pollution Prevention Program • Continue the Public Works Apprentice program Budgetary Commentary Streets – Overall, there is an increase of 10.45% in the streets department. Due to a reorganization for the public works staff, there was a reallocation of a .06 FTE to the streets department. In addition, there is an increase in the crack filling budget to complete areas that were not completed in 2021 due to unavailable funds. Salt has been budgeted at $70.53 per ton for 250 tons. Storm – The storm water budget includes funds used in the general maintenance of the storm sewer system. Public Works staff inspects numerous structures, outfalls, ponds, etc. each year and performs routine general maintenance on those that need it. There is an increase of $2,000 in this budget for rainwater pond maintenance that is needed in 2022. Funds are included in the Infrastructure Capital Improvement Fund (450) to establish a storm water utility. Storm water activities and expenses have increased in recent years warranting the consideration of a storm water utility. Garage – Overall, there is a small 2.42% increase in the department. Contractual services include an increase for telephone services for the public works facility and utilities. Shade Tree – There is an increase in the department of $4,000 (66.67%). The increase is for 50% of the cost of Emerald Ash Borer (EAB) Treatment in the parks. The first treatment occurred in the fall of 2021 and the second 60