12-15-2021 Council Packet - Laserfiche WebLink

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CONTRACTUAL SERVICES Overview The City of Little Canada is proactive in exploring contracting opportunities in order to realize efficiency and cost savings. Contracts are to be reviewed at a minimum every five years. The largest contracted service is for police services. These services are contracted with Ramsey County Sheriff’s Department. The City of Little Canada is one of seven jurisdictions in the County to participate in this service. Managers/Administrators of each participant jurisdiction meet monthly to review operations, set the budget, and discuss service level in a cooperative manner that helps keep police costs as low as possible while meeting the public safety needs of our communities. In addition, the City contracts attorney, engineering, and animal control services. Service Areas •Police •Animal Impound •Engineering •Attorney 2020/2021 Departmental Accomplishments •Presented various changes in police services funding formulas to other contract cities •After non-renewal of the previous Fire Marshal contract, staff reviewed the fire inspection service model and opted to hire a part-time city employee as Fire Inspector 2022 Departmental Goals •Monitor and review Ramsey County Sheriff’s Department contract and consider alternative options •Monitor and review contracts as necessary (Legal, Engineering, Audit Services, etc.) •Update lease agreements with Little Canada Fire Department and Little Canada Historic Society Budgetary Commentary Police Budget – Although the Ramsey County Sheriff’s Contract for all contract cities is increasing 2.56%, the City of Little Canada’s portion is increasing 1.02% or 1.38% when considering the net contract (expenditures less revenues) due to a new allocation formula between the contract cities. Attorney Budget – There is no proposed change to this budget for 2022. The Attorney Budget was prepared by reviewing the 4-year average for attorney services. In addition to the 4-year average, there is $10,000 in the budget for civil litigation services that have not been needed in the past 4 years but will likely be utilized in 2021. Engineering – The Engineering Budget includes a 16.67% increase due to the addition of a budget amount for GIS services. GIS services were waived by Bolton & Menk for the 1st year of the current engineering contract in 2019 and part of 2020. Now that GIS services are no longer waived, an amount of $5,000 was added for 2022. Animal Impound Services Budget - The prior provider of animal impound services, Hillcrest Animal Hospital, discontinued this service to cities in February 2018. The City of St. Paul agreed to provide the service to the suburban cities and a one-year contract was signed in February 2018. St. Paul has not yet provided a 2019 contract, but has agreed to continue the impound service at the 2018 contract rate until they provide a new contract document. Additional monies have been budgeted since the future is uncertain. 31