The URL can be used to link to this page

Home My WebLink About11-05-2020 Parks_Rec PacketVirtual Meeting - Zoom Meeting ID# 842 -3304 -7107 REGISTER TO PARTICIPATE IN ZOOM MEETING Call To Order Roll Call Approval Of The Minutes Parks & Recreation Commission Minutes - October 1, 2020 10 -01 -2020 PARKS_REC MINUTES.PDF Old Business Pioneer Park Community Engagement Update PIONEER PARK COMMUNITY ENGAGEMENT UPDATE.PDF New Business Bike Racks BIKE RACKS.PDF Parks And Recreation Capital Improvement Plan (CIP) PARKS AND RECREATION CAPITAL IMPROVEMENT PLAN.PDF CIP PARK.PDF Cookies With Santa Event 2020 COOKIES WITH SANTA.PDF Reports From Commissioners Updates Youth Activities Adult Activities Explore Little Canada Program EXPLORELCCOMMISSION.PDF Other Adjourn This agenda is subject to change by additions and deletions. Chairperson Dave Miller Parks/Recreation Commissioners Anna Abruzzese Rose Chu Sharen Darling Ron Horwath Peter Schletty Tom Ray Regular Meeting of the Little Canada Parks & Recreation Commission Thursday, November 5, 2020 6:30 p.m. City Center Council Chambers A G E N D A 515 Little Canada Road East Little Canada, MN 55117 651 -766 -4029 www.littlecanadamn.org Staff Liaison Bryce Shearen 1. 2. 3. 4. A. Documents: 5. A. Documents: 6. A. Documents: B. Documents: C. Documents: 7. 8. A. B. C. Documents: D. 9. Virtual Meeting - Zoom Meeting ID# 842 -3304 -7107REGISTER TO PARTICIPATE IN ZOOM MEETINGCall To OrderRoll CallApproval Of The MinutesParks & Recreation Commission Minutes - October 1, 202010-01 -2020 PARKS_REC MINUTES.PDFOld BusinessPioneer Park Community Engagement UpdatePIONEER PARK COMMUNITY ENGAGEMENT UPDATE.PDFNew BusinessBike RacksBIKE RACKS.PDFParks And Recreation Capital Improvement Plan (CIP)PARKS AND RECREATION CAPITAL IMPROVEMENT PLAN.PDF CIP PARK.PDF Cookies With Santa Event 2020 COOKIES WITH SANTA.PDF Reports From Commissioners Updates Youth Activities Adult Activities Explore Little Canada Program EXPLORELCCOMMISSION.PDF Other Adjourn This agenda is subject to change by additions and deletions. ChairpersonDave MillerParks/Recreation CommissionersAnna Abruzzese Rose Chu Sharen Darling Ron Horwath Peter Schletty Tom Ray Regular Meeting of the Little Canada Parks & Recreation CommissionThursday, November 5, 20206:30 p.m.City Center Council Chambers A G E N D A 515 Little Canada Road EastLittle Canada, MN 55117 651 -766 -4029www.littlecanadamn.orgStaff LiaisonBryce Shearen1.2.3.4.A.Documents:5.A.Documents:6.A.Documents:B.Documents: C. Documents: 7. 8. A. B. C. Documents: D. 9. STAFF REPORT TO:Parks & Recreation Commission FROM:Bryce Shearen, CPRP, Parks & Recreation/Community Services Manager DATE:November 5, 2020 RE:Pioneer Park Community Engagement Update ACTION REQUESTED None. BACKGROUND: The Fellows from the University of Minnesota Resilient Communities Project (RCP) have been working on the implementation of the Community Engagement strategies for Pioneer Park that was outlined in the work that was completed in the summer – Pioneer Park Master Plan: Best Practices for Community Engagement. One important element that was outlined as a best practice for the engagement process was to offer materials that were available in multiple languages. The Fellows are utilizing the University Language Center (ULC) for their language translation services. The Fellows have branched out into three teams: Survey Team, Focus Groups Team, and Youth Engagement Team. Each Team has provided an update for the Parks & Recreation Commission. Survey Team The survey questions for Pioneer Park have been completed and are in the finishing stages of being entered into the survey platform Qualtrics. The survey is in English, Spanish, and Hmong languages. Marketing materials have also been created to help get the word out for the survey. The survey will be promoted as a series of ads on Facebook and as a collection of posters and yard signs placed in key locations throughout Little Canada. All marketing materials contain a scannable QR code that takes users directly to the survey. Focus Groups Team The Focus Group Team is in the process of scheduling individual interviews and arranging focus group meetings. Specific focus group areas that have been identified are: Pitrinia Townhomes Little Canada Recreation Association (LCRA) Montreal Courts Native American Parents Advisory group Seniors Mobile Home Association Residents Young families High School Civics students Local Scouts group Youth Engagement Team The Pioneer Project youth engagement plan has launched and is on track to be completed by the week of Thanksgiving. The project includes three five-ten minute videos (What is a community park / What is Pioneer Park?, What do cool parks look like?, and Final wrap-up) delivered in English with both English and Spanish captions. One visual survey (What do you like to do in a park? / What do you do at Pioneer Park?) available in English and Spanish. Lastly, an artwork component centered on “What is your dream Pioneer Park?” The analysis will center on the results of the visual survey and overarching themes visible in collected artwork; all participating students have been invited to the City Council meeting on Wednesday, December 16 to hear the results of the project and learn how their ideas and artwork have influenced the park planning process. As of October 29, the project involves Little Canada Elementary, Saint John’s of Little Canada Catholic School, and AFSA Charter School. Of particular note, the AFSA project will be tied to a classroom unit on government and will include a virtual visit from Corrin Wendell, Little Canada Community Development Director/Planner, who will be speaking about civic engagement and her role in Little Canada local government and youth planning. Given the unpredictability of distance learning, I anticipate that this project will reach 150-200 K-6 public and private students across the Little Canada community and result in the collection of 100 pieces of artwork. A landing page has been created on the City website at www.littlecanadamn.org/PioneerPark and is ready to go live. Once the Community Survey is live, the link will be shared with the Commission. At this time, the Fellows will be at the December meeting to share their preliminary findings. Poster Example STAFF REPORT TO:Parks & Recreation Commission FROM:Bryce Shearen, CPRP, Parks & Recreation/Community Services Manager DATE:November 5, 2020 RE:Bike Racks ACTION REQUESTED Motion to assign 2-3 Commissioners to form a Bike Rack Subcommittee. BACKGROUND: Identified in the Parks Master Plan and has been a recent discussion among the Parks and Recreation Commission of adding bike racks and/or bike corrals throughout the city’s park system, staff is recommending the Commission form a Bike Rack Subcommittee. The purpose of the subcommittee will be to provide a report to the Commission on the feasibility, potential locations, designs, size and capacity, cost estimates, and any other bike rack related information. Information from the report will be presented to the Parks and Recreation Commission for approval and will be used to program the appropriate costs in the Capital Improvement Plan (CIP). STAFF RECOMMENDATION: Staff recommends the Commission assign 2-3 Commissioners to form a Bike Rack Subcommittee. STAFF REPORT TO:Parks & Recreation Commission FROM:Bryce Shearen, CPRP, Parks & Recreation/Community Services Manager DATE:November 5, 2020 RE:Parks and Recreation Capital Improvement Plan (CIP) ACTION REQUESTED None. BACKGROUND: The City of Little Canada utilizes a Capital Improvement Plan (CIP) to schedule proposed public improvements and purchases over a five-year period. Significant purchases and improvements beyond five years are included when the project costs have been identified. The CIP is a planning document that covers the period from 2021-2025, intended to assist policymakers and staff to plan for major capital improvements, renewal, and replacement expenditures. The CIP is not a budget, nor is it an authorization to expend funds. The authorization of the expenditures occurs through City Council action and in the adoption of the annual budget. 2021 CIP Projects will be included in the 2021 Budget that the Council adopts in December. The 2022-2025 projects should be considered a planning tool, and the projects included for 2021 will serve as a work plan for staff. Over the next five years, $12.9 million in projects have been identified. There are nine categories of projects by type, with Parks & Recreation as one of the nine. The Commission sets three priorities for the year, which helps staff work towards those goals. For 2020, the top priorities by the Parks & Recreation Commission were to complete the Gervais Mill entrance, to complete the Pioneer Park Master Plan process, and to complete the Spooner Park Lower Shelter. These projects were scheduled for 2020, but due to many factors including the pandemic, they have been moved to 2021 for completion and remain the top priorities of the Parks and Recreation Commission. The Parks Master Plan is also being used as a guiding document to program Parks & Recreation capital projects. It should be noted that financial considerations were not a part of the Parks Master Plan. The plan is meant to guide future park decisions based on the input that was received during the planning process. As projects that were identified in the Parks Master Plan are added to the CIP, a plan for financing these projects will need to be developed. Highlights of the 2021 projects are as follows: Gervais Mill Entrance - Upgrade and enhance the Gervais Mill Park Entrance (Noel Street side). The Commission recommended a preliminary design in 2019, and it was bid in 2020. Due to the high cost of the bid, the project was moved to 2021. The project has increased from $51,750 to $110,000. Spooner Park Lower Shelter – $75,000 for a new larger open-air shelter for rental to better serve the needs of the community. Interpretive Signage – Add interpretive signage and wayfinding signage at each park throughout the park system. The signs will highlight the area that park users are in and give an overall view of the park system. This will give exposure to underutilized parks. It will also allow people new to the area to be made aware of other park offerings within the City. The anticipated price for design, materials, and installation is $20,000. This project was moved from 2020 to 2021. Entrance signs at all parks – New minimum maintenance park entrance signs to replace the existing deteriorating signs for $33,250. Consultant – $30,000 is included for a consultant for the Pioneer Park Master Planning process. Once the Pioneer Park Master Planning process is complete, park projects beyond 2021 may need to be postponed to concentrate on the Pioneer Park improvements. General park maintenance projects scheduled for 2021 include: Trail repair and maintenance at Pioneer Park New woodchips at the Nadeau Park playground Continued work on buckthorn removal and general tree trimming primarily at Spooner Park but other parks as needed Continued work on habitat restoration at Thunder Bay/Westwind Park following the Xcel clear cutting from 2018 Looking past 2021, some highlights of upcoming projects are: Boardwalk in Gervais Mill Park Boardwalk/Pier at Nadeau Wildlife Park Upgrade Band Shell at Spooner Park Pioneer Park Playground equipment (transfer from Park Land Acquisition Fund 456) Picnic shelter at Rondeau Park Fitness Equipment in a Park (contingent on grant funding) STAFF RECOMMENDATION: Staff recommends the Commission discuss and provide feedback on the 2021-2025 Capital Improvement Plan (CIP). Parks & Recreation 2020 Revised 2021 2022 2023 2024 2025 Future Project Description OFH Park Caulk Concrete -$ -$ -$ -$ -$ -$ -$ Rink boards 100,400 (1)*LCRA Donation Skate park equipment 55,000 (1)*LCRA Donation Total OFH Park 100,400 - - - - - 55,000 Gervais Mill Trail repair/maintenance 5,000 Boardwalk 75,000 Identified in Park Master Plan Gervais Mill entrance 7,830 110,000 moved from 2020 & value increased Gervais Mill entrance-east 3,500 New addition Total Gervais Mill 12,830 113,500 - - 75,000 - - Nadeau Wildlife Park Benches 3,500 Identified in Park Master Plan Boardwalk/Pier 35,000 Identified in Park Master Plan Woodchip Playground 3,500 New addition Total Nadeau Wildlife Park - 3,500 - - 3,500 - 35,000 Spooner Park Park renovations & playground Buckthorn removal 7,400 7,400 7,400 7,400 7,400 7,400 Added back into Cap. Improve. Fund Trail repair/maintenance 100,000 Tree trimming 10,000 14,000 Lower shelter 75,000 Identified in Park Master Plan Gilbertson field scoreboard 10,300 (1)* LCRA Donation Volleyball court - Lower lot improvements 80,000 Identified in Park Master Plan Sports court resurfacing 7,500 Stain shelters/structures 8,000 Field repair maintenance 6,000 6,000 Band shell structure 100,000 Identified in Park Master Plan Stone steps to Creek 60,000 Identified in Park Master Plan Proposed expansion of parking lot 165,000 $78,000 in Canadian Days donations Entrance sign 30,000 Total Spooner Park 127,700 82,400 207,900 117,400 173,400 7,400 - Pioneer Park Bulb replacement contract Message center 2,000 Not Completed in 2020; move to 2021 Outfield fencing - field 2 12,000 Includes spot repair Field repair maintenance 6,000 6,000 Trail repair/maintenance 130,000 Soccer field repair/maint.50,000 CITY OF LITTLE CANADA CAPITAL PROJECTS 2021-2025 PROJECTS BY TYPE PARKS AND RECREATION 22DRAFT DOCUMENT 10-09-2020 Parks & Recreation 2020 Revised 2021 2022 2023 2024 2025 Future Project Description CITY OF LITTLE CANADA CAPITAL PROJECTS 2021-2025 PROJECTS BY TYPE PARKS AND RECREATION Pioneer Park (continued) Playground equipment 325,000 Moved from 2021 to 2022 Sports court resurfacing 16,500 Warning track grading 8,000 Total Pioneer Park 18,000 182,000 347,500 8,000 - - - Rondeau Park Woodchip playground 3,500 Trail repair/maintenance 10,000 Picnic Shelter 40,000 Identified in Park Master Plan Basketball court resurfacing 3,500 Includes drain tile Total Rondeau Park 13,500 - 3,500 - - - 40,000 Thunder Bay Park Woodchip playground 2,000 Habitat restoration 25,000 25,000 15,000 Trail repair/maintenance 25,000 Fitness Equipment 65,000 (2)Contingent on grant funding Basketball court resurfacing 3,500 Total Thunder Bay Park 52,000 25,000 83,500 - - - - Other Items Park & Rec. Consultant 5,000 30,000 10,000 10,000 10,000 10,000 Entrance Signs at all parks 33,250 New addition Firefighters Historical Trail Sign 12,500 Moved from 2019 Firefighters Memorial 99,755 Funded by LCFD Interpretive Signage 20,000 Moved from 2019 Total Other Items 117,255 83,250 10,000 10,000 10,000 - 10,000 Total Parks and Recreation 441,685$ 489,650$ 652,400$ 135,400$ 261,900$ 7,400$ 140,000$ Funding Donations-LCRA 110,700$ (1)-$ -$ -$ -$ -$ 55,000$ (1) Donations-Canadian Days - - - - - - - Reimbursed by LCFD 99,755 Park Land Acquisition (456)- - 325,000 - - - - Gen. Cap. Improve. Fund(400)- - 65,000 80,000 238,500 - 40,000 Identified in Park Master Plan Gen. Cap. Improve. Fund(400)330,985 489,650 262,400 55,400 23,400 7,400 45,000 Total Funding 541,440$ 489,650$ 652,400$ 135,400$ 261,900$ 7,400$ 140,000$ (1) Donations LCRA (2) Contingent on grant funding 23DRAFT DOCUMENT 10-09-2020 3URMHFW&DWHJRU\ 3URMHFW7LWOH 7RWDO(VWLPDWHG&RVW )XQGLQJ3ULRULW\ 6RXUFHRI3URMHFW)XQGLQJ -XVWLILFDWLRQ6FKHGXOLQJDQG3URMHFW6WDWXV 'HVFULSWLRQ &LW\RI/LWWOH&DQDGD&DSLWDO,PSURYHPHQW3ODQ (IIHFWRQ$QQXDO2SHUDWLRQDO&RVWV Fire Projects Radio replacement 3-expand existing systems, provide new service, or for general community betterm Replacement of the fire departments mobile and portable radios. Fire Equipment Fund (457) $192,000 I had originally requested $160,000 for this project. I am revising that request due to the following: 1.The State of MN contract with Motorola was renegotiated in the past 2 months and of course the prices went up. 2.I realized some additional radio needs since this item was first budgeted. 3.I neglected to include labor costs for radio installation. 4. 5HODWLRQVKLSWR6WUDWHJLF3ODQ The order would be placed sometime after the first of the year, with an uknown lead time. $ 192,000 38DRAFT DOCUMENT 10-09-2020 Project Category: Project Title: Total Estimated Cost: Funding Priority: Source of Project Funding 202202202202202 Justification: 5HODWLRQVKLSWR6WUDWHJLF3ODQ: 6FKHGXOLQJDQG3URMHFW6WDWXV Description: &LW\RI/LWWOH&DQDGD&DSLWDO,PSURYHPHQW3ODQ (IIHFWRQ$QQXDO2SHUDWLRQDO&RVWV Park and Recreation Projects Gervais Mill Entrance 2-Maintain or make existing systems more efficient New entrance at Gervais Mill Park on Noel Drive General Capital Improvements (400) $110,000 New entrance area for the Gervais Mill Park entrance on Noel Drive. Amount increased from 2020 to be able to complete the project. 2020 - Design approval 2021 - Project installation and completion Enhancing and Empowering the Community Parks & Recreation Commission top priority Identified in Parks Master Plan $ 110,000 0 39DRAFT DOCUMENT 10-09-2020 Project Category: Project Title: Total Estimated Cost: Funding Priority: Source of Project Funding 202202202202202 Justification: 5HODWLRQVKLSWR6WUDWHJLF3ODQ: 6FKHGXOLQJDQG3URMHFW6WDWXV Description: &LW\RI/LWWOH&DQDGD&DSLWDO,PSURYHPHQW3ODQ (IIHFWRQ$QQXDO2SHUDWLRQDO&RVWV Park and Recreation Projects Lower Shelter 3-expand existing systems, provide new service, or for general community betterm New open-air lower shelter to replace existing shelter General Capital Improvements (400) $75,000 Identified in the Parks Master Plan for needing to be replaced and was scheduled in the CIP projects for 2020. This was a top priority of the Parks & Recreation Commission. Council made a motion to move forward with getting formal quotes at their September 23, 2020 meeting. This was originally scheduled for 2020, but has been moved to 2021. -Fall/Winter 2020 - Receive bids -Winter 2020 - Accept bids -Spring 2021 - Installation of new shelter Enhancing and Empowering the Community Identified in Parks Master Plan $ 75,000 40DRAFT DOCUMENT 10-09-2020 Project Category: Project Title: Total Estimated Cost: Funding Priority: Source of Project Funding 202202202202202 Justification: 5HODWLRQVKLSWR6WUDWHJLF3ODQ: 6FKHGXOLQJDQG3URMHFW6WDWXV Description: &LW\RI/LWWOH&DQDGD&DSLWDO,PSURYHPHQW3ODQ (IIHFWRQ$QQXDO2SHUDWLRQDO&RVWV Park and Recreation Projects Trail Repair and Maintenance 2-Maintain or make existing systems more efficient Repair damaged trail sections in Pioneer Park by removing the existing asphalt and paving a new trail section. General Capital Improvements (400) $130,000 The are sections of trail in Pioneer Park that are in poor condition with lots of cracking and some rutting. This work would be planned for the summer months of 2021 and may be included in the 2021 street projects if some economies of scale can be gained. Creating Operational Efficiency $ 130,000 There should be little to no effect on annual operational costs. 41DRAFT DOCUMENT 10-09-2020 Project Category: Project Title: Total Estimated Cost: Funding Priority: Source of Project Funding 202202202202202 Justification: 5HODWLRQVKLSWR6WUDWHJLF3ODQ: 6FKHGXOLQJDQG3URMHFW6WDWXV Description: &LW\RI/LWWOH&DQDGD&DSLWDO,PSURYHPHQW3ODQ (IIHFWRQ$QQXDO2SHUDWLRQDO&RVWV Park and Recreation Projects Habitat Restoration 3-expand existing systems, provide new service, or for general community betterm Habitat Restoration along the Thunder Bay / Westwinds Linear Trail. General Capital Improvements (400) $25,000 $15,000 $15,000 Five phase habitat restoration plan. Staff is continuing to work on additional funding opportunities. Phase II - 2020 Phase III - 2021 Phase IV - 2022 Phase V - 2023 Enhancing Identity and Empowering Community - Strategic Direction #1. $ 55,000 Negligible cost 43DRAFT DOCUMENT 10-09-2020 Project Category: Project Title: Total Estimated Cost: Funding Priority: Source of Project Funding 202202202202202 Justification: 5HODWLRQVKLSWR6WUDWHJLF3ODQ: 6FKHGXOLQJDQG3URMHFW6WDWXV Description: &LW\RI/LWWOH&DQDGD&DSLWDO,PSURYHPHQW3ODQ (IIHFWRQ$QQXDO2SHUDWLRQDO&RVWV Park and Recreation Projects Parks & Rec Consultant 2-Maintain or make existing systems more efficient Consultant for Parks & Rec projects General Capital Improvements (400) $30,000 $10,000 $10,000 $10,000 $10,000 Consultant to help continue with the Pioneer Park Planning process and other misc. park projects Ongoing Parks & Rec Projects Enhancing and Empowering the Community Creating Operational Efficiency Identified in Parks Master Plan $ 70,000 44DRAFT DOCUMENT 10-09-2020 Project Category: Project Title: Total Estimated Cost: Funding Priority: Source of Project Funding 202202202202202 Justification: 5HODWLRQVKLSWR6WUDWHJLF3ODQ: 6FKHGXOLQJDQG3URMHFW6WDWXV Description: &LW\RI/LWWOH&DQDGD&DSLWDO,PSURYHPHQW3ODQ (IIHFWRQ$QQXDO2SHUDWLRQDO&RVWV Park and Recreation Projects Park Entrance Signs 2-Maintain or make existing systems more efficient Upgrade and replace existing park entrance sign at all parks (except Spooner Park) General Capital Improvements (400) $33,250 Park entrance signs are in need of being upgraded and replaced. 2020 - Research sign material and design 2021 - Installation of new signs Enhancing Identity and Empowering Community - Strategic Direction #1. $ 33,250 No annual operating costs 45DRAFT DOCUMENT 10-09-2020 Project Category: Project Title: Total Estimated Cost: Funding Priority: Source of Project Funding 202202202202202 Justification: 5HODWLRQVKLSWR6WUDWHJLF3ODQ: 6FKHGXOLQJDQG3URMHFW6WDWXV Description: &LW\RI/LWWOH&DQDGD&DSLWDO,PSURYHPHQW3ODQ (IIHFWRQ$QQXDO2SHUDWLRQDO&RVWV Park and Recreation Projects Interpretive Signage 3-expand existing systems, provide new service, or for general community betterm New interpretive signage at all parks General Capital Improvements (400) $20,000 This was identified in the Parks Master Plan and added to the CIP in 2019. It is now moving forward in 2021. Jan-Feb 2021 - Design Interpretive Signs Mar 2021 - Present first draft to Parks & Recreation Commission April 2021 - Present Final Draft for Parks & Recreation for approval and recommendation May 2021 - Production of signs July - September 2021 - Installation of signs Enhancing and Empowering the Community Identified in Parks Master Plan $ 20,000 0 46DRAFT DOCUMENT 10-09-2020 STAFF REPORT TO:Parks & Recreation Commission FROM:Claire Hoffman, Recreation Coordinator DATE:November 5, 2020 RE:Cookies with Santa Event Cookies with Santa will return this December with adjustments to make it a socially distanced family-friendly drive-thru event. Cookies with Santa is a very popular community event and had a high turnout in 2019. The event traditionally takes place at Little Canada City Hall on the first Saturday of December. This year, the event will be held on Saturday, December 5, and staff will modify the event into a drive-thru format at City Hall, which will allow visitors and volunteers to follow COVID-19 regulations. Staff is working on the format and logistics of the event, including lighting considerations, traffic control, and community engagement. City groups including the Parks and Recreation Commission will be welcome to participate in the event. Cookies with Santa will also once again coincide with the annual Toys for Tots and One Warm Coat donation drives. Last year Little Canada was able to donate about 100 winter garments to Little Canada Elementary School, Pratt Elementary School (Minneapolis), and Luxton Community Center (Minneapolis). Little Canada will be donating to them again in 2020. Toys for Tots donations will be delivered to the Minneapolis collection site. Overall, Cookies with Santa is one of the biggest events of the year, and staff plan to make this year’s event exciting and memorable. Green Ash (Fraxinus pennsylvanica) trees are some of the earliest to begin changing color. GREEN ASH Firefighters Historical Trail is located behind the Little Canada Fire Department. Each bench along the trail contains a memorial for past fire chiefs. FIREFIGHTERS HISTORICAL TRAIL Fall colors are underway in Minnesota. Visit the DNR Fall Color Finder map for updates. FALL COLORS