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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Keis and Members of the City Council <br /> <br />FROM: Eric Seaburg, P.E., City Engineer <br /> <br />DATE: September 14, 2022 <br /> <br />RE: Change Order #1 – 2022 Street Improvements <br />Partial Payment #4 – 2022 Street Improvements <br /> <br />ACTION TO BE CONSIDERED: <br />Motion to approve Change Order #1 in the amount of $53,825.00 and Partial Pay Estimate No. 4 <br />to Minnesota Paving and Materials in the amount of $228,626.93. <br /> <br />BACKGROUND: <br />Change Order #1 outlines a number of unforeseen construction-related costs that have been dealt <br />with by the City’s contractor and require formal approval by the City Council to be added to the <br />construction contract for payment in Partial Payment #4. These change order costs sum to <br />$53,825.00, are recommended for approval by project staff, and include the following: <br />• Excavating, hauling, and disposing of contaminated soil (Ryan Drive, Sanitary Sewer) <br />• Excavating, hauling, and disposing of contaminated timbers (Ryan Drive, Sanitary <br />Sewer) <br />• Excavating through fly-ash hardened soil (Ryan Drive, Sanitary Sewer) <br />• Gate valve repair (Ryan Drive, Watermain) <br />• Corrective paving to restore lost roadway crown (Ryan Drive, Street) <br />• Aggregate shouldering (Ryan Drive, Street) <br /> <br />Based on an analysis of work performed to date, Change Order #1, pending Change Order #2, <br />and the remaining work to be completed, staff anticipates that the final project amount will <br />exceed the original contract amount by approximately $50,000 or 3.8%. This exceedance is <br />within the 5.0% contingency amount included within he project budget. <br /> <br />The total amount earned by the Contractor to date is $1,206,905.47. The amount paid previously <br />is 917,933.27. Withholding a 5% retainage, the amount due is $228,626.93. <br /> <br />SOURCE OF FUNDS: <br />Street and utility improvements will be funded through the City’s Infrastructure Capital <br />Improvement Fund and special assessments. <br /> <br />STAFF RECOMMENDATIONS: <br />Staff recommends that the City Council approve Change Order #1 and Partial Payment #4 to <br />Minnesota Paving and Materials for the amount of $228,626.93.