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<br /> <br /> STAFF REPORT <br /> <br /> <br />TO: Mayor Keis and Members of City Council <br /> <br />FROM: Chris Heineman, City Administrator <br /> <br />DATE: September 14, 2022 <br /> <br />RE: Organizational Study & Gap Analysis <br /> <br />ACTION TO BE CONSIDERED: <br />The City Council is asked to authorize the City Administrator to execute a contract for services with <br />DDA Human Resources, Inc. for an Organizational Study & Gap Analysis. <br /> <br />BACKGROUND: <br />During the City Council Workshop on July 13, 2022, City Council members expressed the importance <br />of conducting an Organizational Study & Gap Analysis as soon as possible. An Organizational Study & <br />Gap Analysis will provide an analysis of our current staffing structure with specific attention focused on <br />communication, community engagement, and outreach to the general public. In performing this analysis, <br />the consultant will address the following items. <br />• What position(s) have routine and infrequent responsibility for internal and external <br />communications and can that be further streamlined <br />• What position(s) have responsibility for community engagement and outreach and can that work <br />be further streamlined <br />• Identifying trends that will impact future staffing at the City <br /> <br />Staff reached out to two consultants that conduct classification and compensation analysis in August and <br />received two proposals. DDA Human Resources (David Drown Associates) was the most competitive <br />and the proposal was tailored to our needs. Staff has also checked with a few of the other cities listed as <br />references and feels very comfortable recommending DDA Human Resources. <br /> <br />This proposal was also identified as a strategic initiative during the Strategic Plan update in May, 2022. <br />A staff capacity gap analysis was included as an action to be completed by June, 2023 under Creating <br />Operational Efficiency and aligns with the strategic initiative of optimizing our organizational structure. <br />Included in the agenda packet you will find a contract for services as described. The attached proposal <br />includes an all-inclusive fee in the amount of $5,500. <br /> <br />STAFF RECOMMENDATION: <br />Staff is recommending that the City Council approve a contract with DDA Human Resources for the <br />Organizational Study & Gap Analysis in the amount of $5,500.