12-14-2022 Improvement Hearing Minutes (Spruce-Sunrise-Sunset)

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MINUTES OF THE SPECIAL MEETING CITY COUNCIL LITTLE CANADA, MINNESOTA DECEMBER 14, 2022 Pursuant to due call and notice thereof a special meeting of the City Council of Little Canada, Minnesota was convened on the 14th day of December, 2022 in the Council Chambers of the City Center located at 515 Little Canada Road in said City. Mayor John Keis called the meeting to order at 5:30 p.m. and the following members of the City Council were present at roll call: CITY COUNCIL: Keis, Miller, McGraw, Fischer and Torkelson. Absent: None. ALSO PRESENT: City Administrator Chris Heineman, Public Works Director Bill Dircks, City Clerk/HR Manager Heidi Heller and City Engineer Eric Seaburg, Bolton & Menk. PUBLIC HEARING - IMPROVEMENT NO.2023-01 SPRUCE STREET, 2023-02 SUNRISE DRIVE & 2023-03 SUNSET COURT Mayor Keis opened the Public Hearing to consider the improvement of Spruce Street (from South Owasso Blvd to 830' north) by a combination of full depth reclamation, spot curb and gutter repair, and utility improvements; Sunset Court (from cul-de-sac to Edgerton Street) by a combination of full depth reclamation, spot curb and gutter repair, and utility improvements; and Sunrise Drive (from cul-de-sac to 350' south) by a combination of full depth reclamation, spot curb and gutter repair, and utility improvements. The City Engineer reported that the purpose of tonight's hearing is to present the proposed improvements to the City Council and impacted property owners. This meeting gives property owners the opportunity to provide input and voice concerns about the project. The City Council will then determine whether or not the project moves forward. The City Engineer provided information and showed photos of the condition of the streets that resulted in the proposed improvement. He stated that these streets have deteriorated to the point` where rehabilitation is recommended. He stated that the City now has an independent appraiser give a benefit analysis to ensure that the assessment amount does not exceed the benefit to the property. He explained that Sunrise Drive was built in two phases, so this project is for the cul-de- sac and 350 feet south, and there will be a separate mill and overlay project for the south end of the street. He stated this is to get the entire street on the same improvement schedule going forward. The City Engineer explained the City's street improvement planning process. He explained that after the streets that need work are determined, the process begins with neighborhood informational meetings and progresses on to the public hearing to consider ordering of the improvement, which is this evening's hearing. Once bids are received and awarded, construction starts, and then typically after substantial completion of the project, the assessment hearings will be held.