01-11-2023 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL JANUARY 11, 2023 is one of only two cities that do not have a stormwater utility fee in place. He explained that having this utility fee in place takes the burden off of the city funds to pay for these expensive stormwater maintenance needs. He stated that the city used an intern in 2021 to do some of the beginning legwork needed and now Bolton & Menk would finish the process to get this program in place for the cost of $29,200. He explained that a stormwater utility would collect money from each property in the City based on a formula established by the study performed by Bolton & Menk for stormwater-related maintenance. The fee would be collected quarterly as part of the regular utility billing process. McGraw introduced the following resolution and moved its adoption: RESOL UTION NO. 2023-1-7 — APPRO VE ENTERING INTO A CONTRA CT WITH BOL TON & MENK NOT EXCEED $29,200 TO ASSIST IN ESTABLISHING A STORMWA TER UTILITY FUND The foregoing amended resolution was duly seconded by Fischer. Ayes (5). Nays (0). Resolution declared adopted. BRIGHTLY SOFTWARE IMPLEMENTATION UPDATE The Parks & Rec/Community Services Director stated that the Council approved the purchase of Brightly Software in May 2022 and asked staff to come back with an update on how it is working. He explained that it is asset management and work order software that public works and parks maintenance staff use to track and manage work. He stated that this is cloud -based system and staff can use their mobile phones or tablets to bring in the field to work from. He noted that this will track the work that is being done, photos can be taken to add to the file and reports can be generated. He stated staff has been using this software for about five months and they have been very happy with it so far, and there are more features that staff can continue to learn how to use as they become more comfortable with it. SET 2023 CITY COUNCIL MEETINGS The City Clerk explained that staff has drafted a calendar of the proposed City Council meeting dates on the regular second and fourth Wednesdays, and also the assessment hearings for the 2023 street projects on October 9. She noted that staff is also continuing to schedule a workshop at 6:00 p.m. before the first Council meeting of each month, although due to several topics in the beginning of the year, two workshops are scheduled in January, February and March. She explained that the fourth Wednesday in November is the day before Thanksgiving so that meeting has been moved. She stated that staff proposes to shift both regular November meetings in order to avoid Thanksgiving week, and then only hold one Council meeting in December. She noted that one Council member has a conflict with a November 15 meeting, so it could be moved back to the regular second Wednesday. There was Council consensus to change the November 15 meeting to November 8. Fischer introduced the following resolution and moved its adoption: RESOL UTION NO. 2023-1-8 — APPRO VE THE 2023 CITY CO UNCIL MEETING CALENDAR, WITH THE CHANGE TO THE FIRST NO VEMBER MEETING TO NOVEMBER 8.