03-08-2023 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MARCH 8, 2023 Ayes (5). Nays (0). Resolution declared adopted. EXTENSION OF CITY ENGINEERING CONTRACT WITH BOLTON & MENK The Public Works Director stated that Bolton & Menk was chosen in 2019, through an RFP process, to providing engineering services and has provided excellent service since that time. He highlighted some of the efficiencies that Bolton & Menk was able to provide through an update of the City's GIS system and implementation of new public works software. He noted that the previous engineer from Bolton & Menk retired and the transition to Eric Seaburg was seamless and he has developed a great relationship with staff and residents. He stated that all of the projects thus far have gone very well, and staff recommends extension of the contract with Bolton & Menk for engineering services for an additional two years with the option to extend for two additional one-year terms after that if desired. Mayor Fischer commented that Eric Seaburg is the face of Bolton & Menk at the City and with residents, but also recognized the team behind him that provide additional resources and expertise as part of the contract. T. Miller introduced the following resolution and moved its adoption: RESOL UTION NO. 2 023-3-3 0 — APPR O VING THE EXTENSION OF THE ENGINEERING SER VICES CONTRA CT WITH BOLTON & MENK The foregoing resolution was duly seconded by Fischer. Ayes (5). Nays (0). Resolution declared adopted. RESOLUTION OF SUPPORT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR SIDEWALK IMPROVEMENTS The Parks & Rec/Community Services Director noted an update that has been made to the staff report noting that the original intent was to request a resolution of support to apply for this funding but in follow up conversations with Ramsey County and the City Engineer, the City has decided to pull the funding application for this cycle. He stated that no action is requested but staff will still provide an update on the potential project. The City Engineer stated that with the recent information from the County it appears the timeline for the proposed project would not fit well with the current solicitation as there is a tight window of when the funds would be awarded and would be required to be spent. He stated that the City may need to do some work this summer to get the project ready for the next cycle. He stated that CDBG funding is a great source and provided a brief explanation of that grant program. He stated that the City will continue to look at opportunities and will most likely come back to the Council in the next few months with a recommendation. The Parks & Rec/Community Services Director provided additional details on where the proposed sidewalk location would be. T. Miller urged staff to keep this project and potential funding source on the radar. 2