03-08-2023 Workshop Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Fischer and Members of City Council FROM: Chris Heineman, City Administrator DATE: March 8, 2023 RE: Organizational Study & Gap Analysis PRESENTATION: Pat Melvin from DDA Human Resources will be in attendance at the City Council workshop to present his findings and the final report on the City of Little Canada Organizational Study & Gap Analysis. BACKGROUND: In April of 2022, the City Council and staff members participated in a 2-day strategic planning workshop to review and update the City of Little Canada’s 5-year Strategic Plan. As a result of this process, the City Council identified nine outcome areas with several strategic directions and action steps. One of the 1-year action steps was conducting an organizational study focused on staff capacity and gap analysis. The City Council discussed the Strategic Plan at the City Council Workshop on July 13, 2022 and several City Council members expressed the importance of conducting an organizational study & gap analysis as soon as possible. The organizational study will provide an analysis of our current staffing structure with specific attention focused on communication, community engagement, and outreach to the public. City Council members recommended moving this forward as a top priority, as so many of the other strategic initiatives depend on existing staff capacity. Staff reached out to two consultants that conduct classification and compensation analysis in August and received two proposals. DDA Human Resources (David Drown Associates) was the most competitive and the proposal was tailored to our needs. Staff has also checked with a few of the other cities listed as references and feels very comfortable recommending DDA Human Resources. In September, the City Council approved a contract with David Drown & Associates (DDA/HR) to conduct an Organizational Study & Staff Gap Analysis to review our current staffing structure with specific attention focused on communication, community engagement, and outreach to the public. It is important to note that the findings and recommendations provide a basis for future staffing decisions, however they are not necessarily a final plan or organizational roadmap. The Organizational Study will be utilized by the City Administrator and Leadership Team to recommend adjustments in staffing to the City Council. Final decisions on organizational staffing levels will be evaluated b ased on priority, potential impact on municipal operations, and the availability of funding and impact on the levy. Pat Melvin from DDA Human Resources will be in attendance at the March 8 City Council workshop to present his findings and the final report on the Little Canada Organizational Study & Gap Analysis. The City Council is encouraged to review the Organizational Study prior to the workshop and be prepared to ask questions of the consultant at the workshop.