07-26-2023 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL JULY 26, 2023 3 Mayor Fischer recognized that the separation of duties has been mentioned before. The Finance Director commented that he does have a small team and stated that it is important for that finding to be brought forward so that they keep that in mind. Ms. Hoffman recognized the challenge of a small staff and noted that it is a common finding for cities of this size. The Finance Director commented that they continue to mitigate that risk to the extent possible. The City Administrator noted the different ranges for unassigned fund balance and asked the common fund balances of other cities. Ms. Hoffman noted that the last two audits that she has completed were in the 45 to 55 percent range, which was within their policy. Mayor Fischer commented that perhaps during the budget process they discuss why that number is creeping up for Little Canada. The City Administrator noted that it is a good thing to have the balance higher and they can discuss how to use those funds or whether they would budget differently. The Finance Director provided some historical context when the balance exceeded that policy and therefore per the policy, the excess was transferred to the capital fund. He noted that while they attempt to project revenues, some development is not anticipated that creates additional revenue for the City, which is a good thing for the City. Mayor Fischer thanked the Finance Director and other staff for their continued excellent work. CONSENT AGENDA D. Miller asked that the item related to reappointment of the youth commission members be removed in order for staff to provide additional details, as that will help to advertise the program. T. Miller introduced the following resolution and moved its adoption: RESOLUTION NO. 2023-7-82 – APPROVING THE CONSENT AGENDA WHICH CONTAINS THE FOLLOWING: • Approval of the Vouchers • Approve Purchase of Tables and Chairs for Little Canada Fire Station • Reappoint Youth Commissioner Ayanna Churcher to the Parks & Rec Commission and Youth Commissioner Alexis Lum to the Planning Commission for 1-Year Terms The foregoing resolution was duly seconded by Kwapick. Ayes (4). Nays (0). Resolution declared adopted. Reappoint Youth Commissioner Ayanna Churcher to the Parks & Rec Commission and Youth Commissioner Alexis Lum to the Planning Commission for 1-Year Terms The Parks & Rec/Community Services Director provided an overview of the request to reappoint the youth commission members, noting that they serve one-year terms that expire in July of each year to coincide with the school year. He stated that both members were interested in being reappointed. He commented that it has been valuable to have the youth voice on the commissions. He noted that the current youth commissioners were unable to serve a full term and therefore because they were both interested in continuing to serve, the positions were not advertised to the public. D. Miller introduced the following resolution and moved its adoption: