07-12-2023 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Fischer and Members of the City Council FROM: Bill Dircks, Public Works Director DATE: July 12, 2023 RE: Purchase of Toolcat ACTION TO BE CONSIDERED: Motion to approve the purchase of a Toolcat utility vehicle from Tri-State Bobcat for $71,653.40. BACKGROUND: The 2016 Toolcat is scheduled to be replaced in 2023. Maintenance and repairs on the existing machine have been increasing in recent years and the Toolcats are on a seven year replacement schedule. The Toolcats in our fleet are extremely versatile pieces of equipment that are used for plowing/blowing sidewalks and rinks in the winter and various tasks in parks and streets in the summer months. The Toolcat has been added to the state pricing contract so it is competitively bid. Many cities use a higher-powered piece of equipment for similar tasks but those machines cost in the range of $125,000. The Toolcat has worked well for Little Canada at a much lower price and all of the attachments are interchangeable with the other Toolcats and the skid loader in the fleet. Tri-State Bobcat is located in Little Canada and has been a great partner in helping us with our equipment needs and maintenance. It is very convenient to bring the Toolcats to Tri-State for maintenance. Tri-State has quoted a price of $71,653.40 for the Toolcat based on the state contract. SOURCE OF FUNDS: Funds will be used from 2023 Capital Improvement Fund. $57,000 was budgeted for the machine but the cost went up considerably over the last couple of years. There are sufficient funds in Fund 400 to cover the price increase. The 2016 Toolcat will be sold on the auction site GovDeals that we have successfully used for other equipment. We anticipate selling it for more than $25,000. STAFF RECOMMENDATIONS: Staff recommends approving the purchase of a Toolcat from Tri-State Bobcat for $71,653.40.