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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Fischer and Members of the City Council <br /> <br />FROM: Eric Seaburg, P.E., City Engineer <br /> <br />DATE: July 12, 2023 <br /> <br />RE: Partial Payments #1 – Twin Lake Boulevard <br /> Change Order #1 – Twin Lake Boulevard <br /> <br />ACTIONS TO BE CONSIDERED: <br />Motion to approve Partial Pay Estimate No. 1 to Minnesota Paving and Materials in the amount <br />of $39,368.00. <br /> <br />Motion to approve Change Order No. 1 in the amount of $46,307.50. <br /> <br />BACKGROUND: <br />The total amount earned by the Contractor on this partial pay request is $41,440. Withholding a <br />5% retainage, the amount due is $39,368.00. <br /> <br />Change Order #1 has been developed to address out-of-contract work that is or may be necessary <br />to complete the project. Although a significant amount of tree clearing was done in March, there <br />are additional smaller diameter trees, general brush, and buckthorn that require removal. Select <br />trees also require trimming in order to provide clearance for the contractor’s equipment. These <br />items have been included in Change Order #1 and constitute $30,220 of the Change Order 1 <br />amount. Additionally, in accordance with the watershed’s erosion prevention rules, there may be <br />a need to utilize temporary soil hydromulch to prevent erosion if the soil is left undisturbed for <br />more than 7 days. The amount that this item is utilized will depend on several factors including <br />the pace at which the contractor is able to complete their work. The temporary soil hydromulch <br />constitutes approximately $16,087 of the Change Order 1 amount. All construction costs <br />included in Change Order 1 would be funded using the same funding sources utilized for the <br />street and trail work and would be split between the Cities of Little Canada and Vadnais Heights <br />at the rate outlined in the Cooperative Agreement. <br /> <br />SOURCE OF FUNDS: <br />Street and utility improvements will be funded through the City’s Infrastructure Capital <br />Improvement Fund and special assessments. Change Order 1 will be funded through the City’s <br />Infrastructure Capital Improvement Fund. <br /> <br />STAFF RECOMMENDATIONS: <br />Staff recommends that the City Council approve payment in the amount of $39,368.00 and <br />approve Change Order #1 in the amount of $46,307.50